Remote Bilingual Construction Administrative Assistant (English/Spanish + QuickBooks)
We are a growing construction company specializing in roofing and full project coordination (plans, documentation, scheduling, and customer communication). We’re looking for a reliable, highly organized Bilingual Administrative Assistant to support daily operations, keep projects on track, and help with basic billing/invoicing tasks.
Responsibilities
- Organize, track, and manage project plans/blueprints and related documentation
- Enter and maintain accurate client/project info in our CRM
- Answer and route phone calls in English and Spanish (customers, vendors, internal team)
- Manage emails, follow-ups, and customer communications
- Schedule appointments and update project status notes
- Maintain clean digital file organization (folders, naming, versions, PDFs)
- Support billing/invoicing tasks using QuickBooks (creating invoices, tracking payments, basic AR follow-up)
- Assist with admin tasks as needed (reports, checklists, reminders)
Requirements
- Fluent in English and Spanish (speaking + writing)
- 1–3+ years in admin/operations support (construction experience is a plus)
- QuickBooks experience required (Online or Desktop)
- Comfortable handling invoicing, billing, and payment tracking
- Strong attention to detail + ability to multitask
- Reliable internet + ability to work from home consistently
Work Setup
- Remote / Work-from-home
- Schedule: Full-time 8AM-5PM (an hour lunch break)
- Pay: weekly
- Growth opportunity as the company expands
To Apply:
Send your resume and a short message describing:
- Your construction admin experience abilities working with CRM, QuickBooks + invoicing.
Job Type: Full-time
Pay: From $19.00 per hour
Expected hours: 40 per week
Work Location: Remote
