Overview
We are seeking a dynamic and highly organized Office Manager/Personal Assistant to join our team! This vital role combines office management expertise with personal assistance, ensuring smooth daily operations and supporting executive needs. You will be the backbone of our office environment, coordinating administrative functions, managing schedules, overseeing vendor relationships, and facilitating event planning. Your proactive approach and exceptional communication skills will help foster an efficient, welcoming workspace where productivity thrives. This paid position offers an exciting opportunity to develop your leadership and organizational talents within a vibrant professional setting.
Duties
- Oversee daily office operations, including front desk management, multi-line phone systems, and clerical tasks such as filing and bookkeeping
- Manage calendars, schedule appointments, meetings, and coordinate travel arrangements for executives and staff
- Supervise administrative staff and provide training & development to enhance team performance
- Handle vendor management by negotiating contracts, processing invoices via QuickBooks, and maintaining positive vendor relationships
- Plan and coordinate company events, meetings, and team-building activities to boost morale and collaboration
- Assist with human resources functions including onboarding new employees, maintaining personnel records, and supporting payroll processing
- Maintain medical office management procedures if applicable, ensuring compliance with health regulations and efficient patient or client flow
Requirements
- Proven experience in office management or administrative roles with strong clerical background
- Supervising experience with the ability to lead a team effectively
- Proficiency in QuickBooks for bookkeeping, payroll, and budgeting tasks
- Excellent organizational skills with keen attention to detail in filing, calendar management, and document handling
- Strong communication skills paired with professional phone etiquette for front desk interactions and client communications
- Experience in event planning and vendor management to coordinate logistics seamlessly
- Knowledge of human resources processes including training & development practices
- Ability to manage multiple priorities efficiently in a fast-paced environment
- Familiarity with medical office management or healthcare settings is a plus
Join us to be a pivotal part of a thriving organization where your organizational prowess and leadership will make a real impact! We value energetic professionals eager to contribute their skills in a collaborative environment that promotes growth, innovation, and excellence.
Job Types: Full-time, Part-time
Pay: From $21.90 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: Remote
