Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is vital in supporting daily office operations, ensuring smooth communication, and maintaining efficient workflow. The ideal candidate will possess strong office management skills, excellent computer literacy, and the ability to handle multiple responsibilities with professionalism. Bilingual abilities and experience in medical are a plus. This position offers an opportunity to work in a dynamic environment where your organizational skills and customer service expertise will make a meaningful impact.
Duties
- Organizing office and assisting associate to optimize efficiency
- Sorting and distributing communications in a timely manner
- Creating and updating records, ensuring accuracy and validity of information
- Scheduling and planning meetings and appointments
- Resolving office-related malfunctions and responding to requests or issues
- Coordinating with other departments to ensure compliance with established policies
Experience
- Prior office experience is required; experience in administrative roles such as personal assistant, medical receptionist, or dental receptionist is highly desirable
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Docs, Sheets), and data entry systems
- Excellent communication skills both written and verbal; bilingual abilities are a plus
- Demonstrated ability to manage calendars, handle multi-line phone systems, and provide exceptional customer service
- Experience with office management tasks such as filing systems, proofreading documents, and maintaining office supplies is advantageous
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Remote
