Energize your career by stepping into the dynamic role of Executive Assistant, where your organizational prowess and proactive mindset will empower top executives to achieve their goals seamlessly. In this vital position, you will serve as a trusted partner, managing complex calendars, coordinating high-impact projects, and ensuring smooth daily operations. Your enthusiasm and attention to detail will help foster an efficient, positive work environment while supporting strategic initiatives with precision and professionalism. This paid position offers a rewarding opportunity to develop your administrative expertise in a fast-paced, growth-oriented setting.
- Manage and coordinate executive calendars using tools like Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and events are scheduled accurately and efficiently
- Provide comprehensive executive administrative support including email management, document proofreading, transcription, and data entry to streamline daily workflows
- Organize and plan events, meetings, and travel arrangements with meticulous attention to detail, including venue booking, itinerary creation, and logistical coordination
- Handle phone etiquette with professionalism across multi-line phone systems and provide exceptional customer service to internal teams and external contacts
- Oversee office management duties such as filing, front desk responsibilities, office supply inventory, and maintaining a welcoming environment for visitors
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking while supporting project coordination efforts across departments
- Prepare reports, presentations, and correspondence with strong proofreading skills to ensure clarity and accuracy in all communications
- Proven experience as an executive assistant or in a similar administrative role with a minimum of several years of office experience
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications
- Excellent typing speed along with transcription skills to support documentation needs
- Knowledge of office management procedures including filing systems and front desk operations
- Experience with bookkeeping software like QuickBooks is preferred but not mandatory
- Exceptional communication skills demonstrating professional phone etiquette and customer service orientation
- Ability to handle confidential information discreetly while maintaining high levels of accuracy in data entry and proofreading
Join us as an Executive Assistant where your energy fuels our success! Bring your organizational talent, proactive attitude, and passion for excellence to a role that makes a real difference every day.
Job Type: Part-time
Pay: $972.44 - $1,171.12 per week
Expected hours: 10 – 30 per week
Work Location: Remote
