About the Role
We are seeking a highly organized, flexible, and tech-savvy Executive Assistant to support our CEO on a part-time basis. This role is ideal for someone who thrives in a dynamic environment, has experience working within nonprofit and/or healthcare organizations, and is comfortable coordinating directly with executive leadership and board members. As a 100% remote organization, we rely on strong virtual communication, digital collaboration tools, and proactive support.
The position requires excellent communication skills, strong attention to detail, and the ability to anticipate needs and manage a variety of administrative responsibilities with discretion and professionalism.
Key Responsibilities
- Assist in preparation for Board of Directors meetings, including coordinating agendas, materials, follow-ups, and logistics.
- Support board governance activities and maintain related documentation.
- Utilize board communication platforms to help prepare, organize, and distribute board materials and support board workflows.
- Assist with light project coordination and follow-ups as directed by the CEO.
- Manage confidential information with a high degree of professionalism and discretion.
- Perform other administrative duties as needed to ensure the CEO’s priorities are supported effectively.
Qualifications
- Minimum 3–5 years of experience providing administrative support to senior executives; nonprofit and/or healthcare experience preferred.
- Prior experience supporting a Board of Directors and familiarity with board governance best practices.
- Proficiency with a board communication platform is strongly preferred.
- Demonstrated ability to manage sensitive information with professionalism and confidentiality.
- Strong technology skills; comfortable using modern collaboration tools, scheduling platforms, and cloud-based applications.
- Excellent written and verbal communication skills.
- Strong time management skills with the ability to work independently and adapt to shifting priorities.
- High level of reliability, flexibility, and responsiveness.
- Ability to work effectively in a fully remote environment.
EOE/VET/Disability
Work Schedule
- Part-time: 10–20 hours per month, depending on organizational needs and CEO schedule.
- Work hours are flexible but may require occasional availability during standard business hours.
