Job Title: Administrative Assistant

Company: True North Painting

Location: Remote

Job Type: Full-Time

Job Overview:

True North Painting is looking for a detail-oriented and proactive Administrative Assistant to provide crucial support to our residential contracting team. This role is flexible, allowing for either remote or in-person work depending on the contractor's needs. The ideal candidate will help streamline operations by handling a wide range of administrative tasks, making a significant impact on the efficiency and success of our projects.

Key Responsibilities:

Inbound Call Management: Answer and manage incoming calls, providing professional and courteous customer service.
Production Scheduling: Coordinate and maintain project schedules to ensure timely execution of tasks.
Payroll Organization: Assist in processing payroll, ensuring accuracy and meeting deadlines.
Recruitment Assistance: Support the recruitment process by screening calls, setting up hiring ads, and organizing interviews.
Email and Communication Management: Manage the contractor's email inbox, respond to inquiries, and relay critical information to the team.
Client Communication: Act as a liaison between clients and project managers, ensuring clear and effective communication.
Outbound Calls: Schedule estimates and follow up with potential clients to secure new business.
Expense Tracking: Monitor and document project expenses to support financial management.
CRM Management: Organize and update the customer relationship management (CRM) system to keep client information accurate and accessible.
General Office/Administrative Tasks: Handle various administrative duties as needed to support the contractor's business operations.

Qualifications:

Experience: At least 1 year in an administrative role, preferably within the construction or contracting industry.
Technical Skills: Proficient in Google Drive, Spreadsheets, and CRM software.
Customer Service: Strong ability to manage client interactions with professionalism and efficiency.
Adaptability: Quick to adapt to changes in tasks and priorities in a dynamic work environment.
Coachability: Eager to learn new skills and grow with the company.
Reliability: Highly dependable, with a strong commitment to meeting deadlines and delivering quality work.
Organization: Meticulous and organized, with exceptional attention to detail.
Communication: Excellent verbal and written communication skills.
Remote Work Requirements: For remote roles, candidates must have a quiet, uninterrupted workspace suitable for making calls.

Why Join True North Painting:

Flexible Work Environment: Customize your work setup to fit your lifestyle, whether remote or in-person.
Growth Opportunities: Be part of a growing company with opportunities for career development.
Impactful Role: Your work will directly contribute to the success and efficiency of our contracting operations.
Supportive Team: Join a team that values your input and fosters a collaborative work culture.

To Apply:Interested candidates are encouraged to apply by submitting their resume and a cover letter outlining their relevant experience and why they are the perfect fit for this role. We look forward to welcoming a new member to our team!

Pay: $2,500.00 - $4,000.00 per month

Benefits:

Employee discount
Professional development assistance
Referral program

Application Question(s):

We require you to have a in home office with zero distractions. Are you prepared to show us this office during your interview?
Explain why you believe you are the perfect fit to take on this role.

Experience:

Administrative: 1 year (Required)

Work Location: Remote

True North Painting

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