Job Overview
We are seeking a highly organized and proactive Virtual Assistant to support our team remotely from the USA. This role requires excellent communication skills, strong administrative capabilities, and proficiency with various office management tools. The ideal candidate will be responsible for managing administrative tasks, providing exceptional customer support, and ensuring smooth daily operations across multiple platforms. This position offers an opportunity to work in a dynamic environment with flexible hours, supporting diverse business functions including office management, client communication, and data entry.
Duties
- Manage calendar scheduling and appointment setting using Google Workspace and Microsoft Office tools
- Handle multi-line phone systems with professionalism and courtesy, including front desk responsibilities
- Provide customer service support via phone, email, and chat, maintaining excellent phone etiquette
- Perform data entry, filing, and proofreading to ensure accuracy of records and documents
- Assist with bookkeeping tasks using QuickBooks and other accounting software
- Support office management activities such as organizing files, managing correspondence, and maintaining office supplies
- Coordinate calendar management for personal assistants or medical receptionists as needed
- Support client onboarding processes and follow-up communications
- Manage social media accounts and assist with content organization when required
- Provide administrative support for various projects including document preparation and report generation
Requirements
- Proven experience in office management, clerical work, or administrative roles with demonstrated organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy
- Experience with QuickBooks or bookkeeping software is preferred
- Strong typing skills and attention to detail for proofreading and data entry tasks
- Excellent customer service skills with professional phone etiquette and communication abilities
- Bilingual abilities are a plus but not required
- Familiarity with multi-line phone systems and front desk operations preferred
- Previous experience as a personal or medical receptionist is advantageous
- Strong time management skills to handle multiple priorities efficiently in a remote setting
- Ability to work independently with minimal supervision while maintaining high productivity levels
This position is ideal for motivated individuals seeking a flexible remote role that leverages their administrative expertise while supporting diverse business functions.
Job Type: Full-time
Pay: $18.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: Remote
