We’re looking for an Operations Specialist Assistant with experience assisting management, tracking progress, and maintaining accurate documentation. The role also involves supporting the preparation of technical reports, analyzing data, and ensuring compliance with established standards. performing a variety of administrative and clerical tasks to support the daily operations of the office.
- Coordinate and secure weekly rental equipment for upcoming and ongoing projects
- Create non-urgent purchase orders and ensure accuracy in documentation
- Prepare customer-specific timesheets as needed
- Obtain and track approval signatures required
- Assign jobs in Aimsio when needed to support scheduling and workflow continuity
- Submit client badge requests for new personnel and access updates
- Retrieve and organize credit card receipts for project billing purposes
- Monitor tankers requiring weekly billing
- Other duties as assigned
- Minimum 5 years' experience in an administrative or office setting, or in a related function, demonstrating strong organizational and multitasking abilities.
- Bachelor’s degree in business or a related field is preferred, though equivalent professional experience is also highly valued.
- Exhibits excellent written and oral communication skills, with the ability to effectively convey information to diverse audiences.
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Microsoft Teams, showcasing advanced capability in these tools for daily operations and presentations.
- Demonstrates proficiency in using CRM and ERP systems, enabling efficient management of customer relations and enterprise resource planning.
Additional Requirements:
- Must successfully complete a background check and pre-employment/random drug tests
- Legally authorized to work in the United States
- Minimal travel is required for this position, involving domestic and potentially international travel to various job sites and client locations, necessitating flexibility and adaptability to changing schedules and environments.
Why Join RMS Energy:
We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.
- Competitive Compensation – Overtime potential and merit-based raises
- Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
- Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential
- 401(k) with Company Match – Traditional & Roth options + free investment guidance
- Top-Tier Equipment – Provided to support you in the field
- Compensated Travel Time plus Per Diem – Earn while seeing new places
- Education Support – Paid training, certifications, and industry memberships
- Generous PTO – Paid vacation, holidays, and sick leave
- Employee Assistance Program – Legal, financial, and mental wellness support
Want to be part of something meaningful?
Apply today and join a team where People, Purpose, and Power come together – your future starts here.
RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered. For more information about RMS Energy, please visit www.rmsenergy.com.
