This position works in a normal office Administrative Assistant
Work where your faith is!
The Safe Environment Administrative Assistant provides customer service support to parishes and schools in the implementation of Safe Environment requirements, including program compliance, assisting with CMG Connect and registration for Safe Environment Education Sessions. This person will provide administrative support to the Safe Environment Department staff.
Position Responsibilities:
- Assist with administration of the Safe Environment Database
- Schedule Safe Environment educational sessions and coordinate place, facilitator and registration.
- Assist users with registration issues in the Safe Environment database
- Assist coordinators and users with questions regarding compliance
- Enter manual records of Safe Environment Training into database, when necessary
- Assist with questions involving criminal background check process and status and escalate issues to the Director of Safe Environment
- Assist with tracking and reviewing annual Safe Environment Verification reports
- Make edits and corrections in accordance with work processes
- Report discrepancies to the Director of Safe Environment
- Manage training attendance sheets
- Manage ingoing and outgoing mail service to the office
- Provide meeting or training logistic support at needed, including ordering food
- Assist with promotion of Safe Environment Programs
- Update materials and resources
- Distribute monthly updates to On-Site Safe Environment Coordinators
- Ensure all program materials are accessible to the various language demographics
- Promote Safe Environment programs and policies in parishes, schools, and communities
Skills, Knowledge, and/or Abilities:
- Excellent time management and organizational skills, and ability to remain calm and tactful
- Knowledge of overall Safe Environment programs, policies, and training requirements for organizations and roles within the Archdiocese of Milwaukee
- Ability to manage multiple priorities while maintaining accuracy, attention to detail, and timeliness
- Effective and pleasant communication skills, including active listening, and the ability to relate to a variety of people in a professional manner in writing, by phone, and in person
- Excellent grammar and composition skills
- Ability to maintain confidentiality
- Proficiency in Microsoft Office Suite and ability to manage and use electronic data bases and applications for reports, scheduling, communication, virtual meetings, and financial transactions and record keeping
Education, Training, and/or Experience:
- High school diploma or equivalent is required. Associate Degree in Business Administration or certificate program completion preferred
- Minimum of 3 years of experience in a customer service or administrative support position required
- Practicing Catholic in good standing required
- Bilingual in English and Spanish is highly desirable
Working Environment:
- This position works in a normal office environment in an in-person setting at the Archdiocese of Milwaukee
Compensation and Benefits:
The position is a full-time (40 hours per week), salaried position working in-person at the Archdiocese of Milwaukee Pastoral Center. The Archdiocese of Milwaukee provides a full scope of employment benefits, including medical, dental, vision, flextime, Catholic school tuition assistance for children of employees, 403b, and a pension program. Infrequent weekend and evening meetings and some travel to parishes throughout the archdiocese is required. Mileage reimbursement is available.
Please send a resume to Jackie Luther via email jluther@archmil.org or call with any questions 414-769-3470.
