Overview Entry Level Job
Are you an organized, proactive individual with a passion for creating smooth and efficient office environments? We are seeking a dynamic Office Assistant to join our team and help keep our daily operations running seamlessly. This role offers an exciting opportunity to support administrative functions, enhance customer interactions, and contribute to a professional workplace atmosphere. If you thrive in fast-paced settings and enjoy multitasking, this position is perfect for you!
Responsibilities
- Greet visitors and clients warmly at the front desk, providing excellent customer service and ensuring a positive first impression
- Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
- Handle data entry tasks with precision, including filing, record keeping, and updating databases using Microsoft Office and Google Workspace tools
- Support office management by organizing schedules, managing calendars, and coordinating appointments or meetings
- Assist with clerical duties such as proofreading documents, preparing correspondence, and maintaining organized filing systems
- Perform basic bookkeeping tasks utilizing QuickBooks or similar accounting software to support financial recordkeeping
- Provide administrative support including copying, scanning, and distributing documents as needed
Requirements
- Proven office experience or clerical background demonstrating strong organizational skills and attention to detail
- Proficiency in computer literacy with expertise in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Experience with multi-line phone systems and excellent phone etiquette skills
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Strong typing skills along with excellent organizational and time management capabilities
- Knowledge of office management procedures including filing systems, data entry, and proofreading
- Customer service experience with a friendly demeanor and professional attitude
- Previous experience as a receptionist or personal assistant is preferred; familiarity with medical or dental receptionist duties is a plus
- Ability to handle multiple tasks efficiently while maintaining accuracy in a fast-paced environment
Join us to become a vital part of an energetic team dedicated to delivering exceptional support and creating an inviting office atmosphere. We value motivated individuals who are eager to contribute their skills toward our shared success!
Job Types: Full-time, Part-time, Contract, Temporary
Pay: $49.40 - $107.00 per hour
Expected hours: 20.0 – 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Vision insurance
Work Location: Remote
