Name of Company: HousingToHome (HTH)
Job Title: Administrative Associate
Location: Not location specific, but must be able to travel to various states in the US
Reports To: Associate Director of Human Resources
HousingToHome
HousingToHome’s (HTH) mission is to support our clients and the residents that they serve through housing transitions and development. We accomplish this by providing high-quality resident engagement, relocation, and community-building services to owners and residents of affordable and mixed-use housing throughout the country. HTH is unique in that it satisfies a niche business of combining resident relocation and community building, and is one of a few companies with this focus across the country. HTH is seeking an Administrative Associate.
HTH is a fast-paced and growing company founded in 2020 by Cofounders Katie Provencher and Hannagh Jacobsen. We strive to grow our business while at the same time having extremely knowledgeable, productive, and satisfied employees. We are looking for employees who want to carry out high-quality work, learn and grow with us, and provide excellent services to clients and the residents they serve.
For more information about HousingToHome, please visit www.housingtohome.com.
Job Summary
The Administrative Associate plays a key role in supporting HousingToHome’s internal operations, communication processes, human resources functions, and employee experience. This role directly reports to the Associate Director of HR & Administration and provides administrative support to the entire HTH team. The ideal candidate is organized, proactive, friendly, tech-savvy, resourceful, and enjoys supporting multiple projects at the same time.
Responsibilities and Duties
Job Responsibilities and Duties include, but are not limited to:
Administrative Operations
- Maintain and edit the HousingToHome website.
- Set up DialPad numbers and voicemail boxes for employees and sites.
- Participate in and support site setup meetings.
- Manage the HTH Swag Store and ordering access.
- Order supplies with prior Finance approval.
- Order employee IDs and virtual business cards.
- Manage FedEx and mailing needs for senior leadership and H & K.
Human Resources & Onboarding
- Assist with onboarding site visits for new staff.
- Set up and maintain electronic employee files.
- Set up, manage, and close employee emails and group distribution lists.
- Collect, correct, and save employee reimbursements and submit to Finance.
- Complete employment verification requests.
Communications & Scheduling
- Manage sending calendar invitations and scheduling support for Katie and Hannagh.
- Calendar management, including scheduling All-Staff Meetings, internal deadlines, and tracking approved PTO.
- Create internal and external newsletters using current templates.
- Create and manage regular postings of social media content on the company's LinkedIn and Facebook
- Maintain and update employee birthday and anniversary lists.
- Manage staff gift distribution following the provided guidelines and approvals.
- Manage the HousingToHome main phone line calls and voicemails. Forward them to the appropriate staff and call back as needed to get information or a message.
Recruitment & Professional Support
- Coordinate, schedule, and conduct first-round candidate interviews.
- Assist with RFP development, writing, editing, and project task lists.
- Provide Level 1 technical assistance for HTH applications and systems
- Assist the Associate Director of HR with preparing and facilitating agendas for All-Staff Meetings.
*Other duties as assigned.
Qualifications & Skills
HousingToHome is open to candidates of all educational and professional backgrounds. Our priority is to attract and hire employees who are highly organized, understand and provide excellent customer service, pay attention to details, thrive in a fast-paced environment, and are excited to learn and grow with us. Below are some qualifications that are helpful for candidates for this position:
- Experience in administrative support required; HR housing sector experience appreciated.
- Strong organization and communication skills.
- Ability to multitask and meet deadlines in a fast-paced environment.
- Technical proficiency in Google Workspace, Microsoft Office, and a willingness to learn new platforms.
- Ability to solve problems independently and resourcefully.
- Confidentiality, integrity, reliability, and professional judgment.
- Available to travel regularly to new sites, which are in different cities and states across the U.S.
- Flexible availability, including occasional evenings or weekends.
Salary and Benefits
- Medical, dental, and vision coverage
- 401(K) Account with HTH match
- Short-term and Long-term disability and Life Insurance
- Tuition reimbursement
- Paid holidays
- Paid Time Off (PTO) Days
- Employee training and professional development
Growth & Development
This role provides opportunities to advance into potential positions such as HR Generalist, Operations Coordinator, Training Support, or Executive Administrative Support. HTH invests in training and professional development to support advancement.
HousingToHome is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Willingness to travel:
Work Location: Remote
