Job Title: Virtual Executive Assistant
Location: Remote
Job Type: Full-Time
Compensation: Competitive hourly rate based on experience
About Us
We are a purpose-driven, high-performing photography studio that thrives on excellence, empowerment, and creating WOW-worthy experiences and portraits for our clients. As we grow, I'm seeking a proactive, detail-obsessed Virtual Executive Assistant to free my time of scheduling, following up, prioritizing communications, administrative tasks and keeping the business's digital life impeccably organized.
Job Summary
I'm looking for a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support. The ideal candidate is a master multitasker with exceptional communication skills, a sharp eye for detail, and a passion for creating order and efficiency. This role requires a self-starter who can manage a variety of responsibilities with professionalism and discretion.
Key Responsibilities
- Manage and maintain a calendar with precision and foresight
- Prioritize and triage communications, flagging what’s urgent and handling what’s not
- Serve as a gatekeeper for meetings, calls, and communications
- Organize files and folders in OneDrive with clarity and consistency
- Create and manage documents, spreadsheets, and presentations in Microsoft Suite
- Update and prepare weekly reports for department meetings
- Collaborate via Microsoft Teams and leverage Copilot to streamline tasks
- Take meeting notes, track action items, follow-ups, and deadlines with accountability
- Assist with project coordination and deadline tracking
- Perform bookkeeping and bill-pay tasks using QuickBooks
- Conduct proofreading and transcription of documents
- Provide customer service support and manage correspondence professionally
- Maintain organized documentation and support office operations remotely
Required Skills & Experience
- Proven experience as an executive assistant or similar support role
- Expert-level proficiency in Microsoft Office Suite, Copilot, OneDrive, and Teams
- Strong calendar management skills using Microsoft Outlook
- Excellent organizational and time management skills
- Strong written and verbal communication, including phone etiquette
- High attention to detail for data entry, transcription, and document accuracy
- Experience with QuickBooks
- Ability to work independently, proactively, and with discretion
- Previous experience supporting a creative entrepreneur or small business owner is advantageous
Why Join Us?
- Flexible remote work
- Opportunity to grow into a full-time role
- Be part of a team that values excellence, integrity, and impact
- Work closely with a visionary leader on meaningful, purpose-driven work
- Develop your professional skills in a dynamic, supportive environment
To Apply:
Submit your resume and a brief cover letter telling us why you're the perfect fit for this role. Bonus if you include a short Loom video introducing yourself!
Job Types: Full-time, Part-time
Pay: $20.00 - $35.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Paid time off
Experience:
- Executive administrative support: 3 years (Required)
Work Location: Remote
