Are you our new A+ executive assistant?
ADHD Tools is looking for a world-class Executive Assistant — someone ready to take full command of operations and grow into a Director of Operations role.
Do you live for details, love creating order from chaos, take pride in making things work like a well-oiled machine?
Are you the kind of person who always gets it done — no excuses, no reminders, just results?
If “it’s handled” is your personal motto, keep reading.
ADHD Tools helps entrepreneurs with ADHD overcome focus, organization, and execution challenges so they can finally scale their business and reach their full potential — without burning out.
We’re a high-growth coaching company with a fast-paced, high-performance culture — and we’re looking for an Executive Assistant who can build order, efficiency, and momentum across every moving part of the business.
You’ll be the right hand to the CEO so you must be the type who:
- Is obsessed with details, accuracy, and accountability.
- Takes extreme pride in follow-through and never lets a ball drop — ever.
- Anticipates needs before they’re spoken and solves problems before they appear.
- Moves fast, communicates clearly, and never needs to be chased for updates.
- Has the rare ability to support a visionary CEO while keeping the entire team on track and in sync.
You’ll:
- Provide metric reports that keep the CEO informed and the team aligned.
- Oversee client onboarding and ensure their experience is smooth, organized, and professional from day one.
- Take notes during team meetings, turning discussions into clear action plans and tracking follow-through.
- Protect the CEO’s time by managing the calendar, communication channels, and priorities.
- Keep company operations flowing — ensuring projects, people, and processes move forward without bottlenecks.
- Anticipate needs before they’re expressed and handle them with an “it’s already done” mindset — always two steps ahead.
You will be celebrated for being high-energy, fun, resourceful, and able to figure out solutions.
In addition to the above, the successful candidate must possess the following qualities:
- Friendly, outgoing and self-motivated
- Strong initiative to take on projects and tasks without being asked
- Reliable, hardworking, with a very strong work ethic
- Resourceful, efficient and flexible
- Exceptional communication skills—both written and verbal
- Effective time and task management skills
- Works effectively without constant and direct supervision or guidance
- Outstanding client and customer service skills
- Conscientious with strong follow-through and excellent judgment skills
- Always meets deadlines and is proactive, responsive and accountable
- Experienced with coordinating and delegating many moving parts - able to juggle multiple priorities
Position Details
Starts at 20 hours/week on a short trial basis. If you prove yourself indispensable (we expect you will), this will quickly expand to 40 hours/week.
This is a 1099 contractor position
A background in marketing or operations is a major advantage.
Job Type: Full-time
Pay: $4,000.00 per month
People with a criminal record are encouraged to apply
Application Question(s):
- Write a paragraph on the reason(s) why you think this job is a good fit for you, including your experience as an administrative assistant (tell us what type of tasks you performed).
Tell us about the experience you’ve had working with metrics and analytics and the tools you used for reporting, and what you see yourself doing in three years.
Work Location: Remote
