Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, providing exceptional customer service, and supporting various departments as needed. This position requires proficiency in office management and strong communication skills, particularly in handling multi-line phone systems and front desk responsibilities.
Responsibilities
- Manage front desk operations handling inquiries, scheudling cleaners, dealing with conflict, emailing, etc.
- Operate multi-line phone systems with professionalism and courtesy.
- must be able to handle a lot of things going on once
- Provide excellent customer service and support to clients and staff.
- Perform data entry tasks accurately and efficiently.
- Maintain organized filing systems for easy retrieval of documents.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Utilize QuickBooks for bookkeeping and financial record-keeping as needed.
- Support administrative functions such as proofreading documents and preparing reports.
- Utilize Microsoft Office Suite and Google Workspace for various office tasks, including typing correspondence and creating presentations.
- Ensure the office environment is well-organized and conducive to productivity.
- helping with other tasks from owner...
Experience
Candidates should possess a combination of relevant experience that may include:
- Previous office management or administrative experience in a professional setting.
- Familiarity with clerical duties such as filing, data entry, and customer support.
- Experience in roles such as dental receptionist or a medical receptionist is a plus.
- Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
- Strong computer skills, including proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.
- Knowledge of Thryv or HouseCallPro is a bonus!
- Excellent organizational skills with the ability to manage time effectively while juggling multiple tasks.
- Demonstrated phone etiquette and customer service skills are essential for this role. Join our team as an Office Administrator where your contributions will be valued, and your skills will help us achieve our goals!
This is a LONG-term position, that could turn into full time hours. We are rated one of the top cleaning companies in the KC metro.
Job Type: Part-time
Pay: $17.00 - $20.00 per hour
Expected hours: 24 per week
Work Location: Remote
