Role Description
We’re seeking a highly adaptable, trustworthy, and resourceful Executive Assistant (EA) to provide direct, day-to-day support to the CEO of Dropbox. This is a dynamic, high-trust role that sits at the heart of the company’s leadership operations.
This EA will play a key role in managing CEO’s schedule, preparing him for meetings, orchestrating logistics, and coordinating internal and external engagements with other team members. They will also serve as a critical link between the CEO’s professional and personal spheres—interfacing with both internal teams and his personal team to ensure smooth, consistent support across all domains.
While Dropbox is Virtual First, this role is a rare exception. It will be based in the San Francisco Bay Area and require occasional (and at times last minute) in-person presence at the Dropbox Studio in San Francisco, along with other travel throughout the US. Candidates must be comfortable with this level of flexibility and local travel.
Responsibilities
- Executive Support: Manage the CEO’s calendar, appointments, and high-priority workflows with precision and discretion. Anticipate needs and act proactively
- In-Person Readiness: Be available to work on-site in San Francisco or elsewhere in the Bay Area as needed, sometimes on short notice, to support meetings, prep, and logistics
- Meeting Preparation & Follow-Up: Ensure CEO is fully briefed for all engagements. Coordinate agendas, collect materials, and track follow-ups across stakeholders
- Event Planning: Plan and execute key events for the CEO, including internal offsites, dinners, customer sessions, and board-related gatherings. Coordinate directly and in collaboration with internal teams
- Liaison to Personal Team: Work closely with CEO’s personal team to coordinate calendars and logistics as needed
- Security Coordination: Coordinate all security-related logistics for the CEO in collaboration with the executive protection team, including travel security, residential protocols (in collaboration with personal team), and event safety, ensuring seamless communication and confidentiality at all times
- Information Management: Maintain smooth, confidential flow of communications and information between the CEO, internal teams, external partners, and board members.
- Logistics & Admin: Handle travel coordination, expense reporting, and executive logistics with attention to detail and an eye for operational efficiency
Requirements
- Bachelor's Degree
- Experienced EA: 4-8 years of experience supporting a C-level executive or founder in a fast-paced, high-trust environment
- Exceptionally Organized: Calendar wizard with strong time management skills and a calm, deliberate approach to problem-solving
- Locally Present: Resides in or near the San Francisco Bay Area and can travel to the Dropbox Studio or other meeting spaces in the Bay Area
- Events-Oriented: Strong experience in event planning—both directly owning logistics and collaborating cross-functionally with comms, workplace, and people teams
- Strong Communicator: Poised and clear in both written and verbal communication. Comfortable interacting with internal execs and external VIPs alike
- Discreet and Reliable: Able to manage highly sensitive information and maintain strict confidentiality. Trusted to operate with good judgment at all times
- Highly Adaptable: Thrives in ambiguity and fast-changing priorities. Capable of balancing executive support, logistical coordination, and cross-functional collaboration
- Travel: Semi-regular overnight travel; regular local travel within the Bay Area
- AI Fluency: Demonstrated fluency with AI tools and technologies to streamline workflows, enhance productivity, and support executive decision-making
Preferred Qualifications
- Experience working in tech
- Experience working with a product team
- Experience with excel
- Experience traveling with an executive strongly preferred
Compensation
US Zone 1
$151,700—$205,300 USD
US Zone 2
$136,600—$184,800 USD
US Zone 3
$121,400—$164,200 USD
The range(s) listed above is the expected annual salary/OTE (On-Target Earnings) for this role, subject to change. Please note, OTE are for sales roles only.
Salary/OTE is just one component of Dropbox’s total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).
Dropbox takes a number of factors into account when determining individual starting pay, including job and level they are hired into, location/metropolitan area, skillset, and peer compensation. We target most new hire offers between the minimum up to the middle of the range.
Dropbox uses the zip code of an employee’s remote work location to determine which metropolitan pay range we use. Current US Zone locations are as follows:
- US Zone 1: San Francisco metro, New York City metro, or Seattle metro
- US Zone 2: California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Illinois (Chicago metro), Indiana (Chicago metro), Maryland, Massachusetts, Michigan (Chicago metro), New Hampshire, New Jersey (outside NYC metro), New York (outside NYC metro), Oregon, Pennsylvania (D.C. metro), Pennsylvania (outside NYC metro), Texas (Austin metro) Virginia (DC metro), Washington (outside Seattle metro), Washington DC metro, West Virginia (DC metro), Wisconsin (Chicago metro)
- US Zone 3: All other US locations
Dropbox is a Virtual First company and is open to hiring candidates in all authorized locations.
Company Description
Read more about our Benefits.
Dropbox isn’t just a workplace—it’s a living lab for designing a more enlightened way of working. We’re a global community of bold visionaries and resourceful doers shaping the future of Dropbox and, in turn, the future of work. Our Virtual First model combines the autonomy of a distributed workplace with the power of human connection, creating space for meaningful work and lasting relationships. With a startup mindset and enterprise-level opportunities, we expect Dropbox employees to think critically, stay curious, and use modern tools, including AI, to improve how work gets done. Here, you can be who you are and grow into who you’re meant to be. You own your impact, helping make work more intuitive, joyful, and human for yourself and hundreds of millions of people worldwide. If you’re ready to push boundaries and challenge yourself, Dropbox is ready for you.
Team Description
The Dropbox Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams unlock their potential by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos. We serve as the backbone of the organization’s day-to-day functions—supporting the fast-paced, collaborative community that defines Dropbox‘s culture with everything from scheduling and meeting agendas to event planning and travel arrangements. If you’re a resourceful doer who finds joy in making things happen, join our Admin team.
Virtual First
Dropbox’s Virtual First way of working is designed to help people do their best work with flexibility, autonomy, and connection. Day to day, teams work remotely with nonlinear schedules and core collaboration hours that support deep focus and individual working styles. We prioritize asynchronous communication to improve clarity, respect deep work time, and reduce unnecessary meetings. While remote work is the primary experience for our employees, we also prioritize intentional, in-person connection. We bring teams together through regular team gatherings, on-demand workspaces, and Dropbox Neighborhood events in order to strengthen team cohesion, foster creativity, and enhance momentum. Virtual First is built to provide the same access to opportunity, growth, and impact for everyone, regardless of location.
This role requires travel to offsites and various other team gatherings (approximately 5-10% of the year or 2-3 days per quarter). We provide advance notice when possible and encourage candidates to discuss any accommodation needs during the interview process.
Dropbox supports responsible use of AI for preparation, but misrepresentation of skills or experience is not permitted. See our AI Principles.
Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work.
