About People of Color in Dental
People of Color in Dental (PoC in Dental) is a nonprofit organization that serves to connect dental professionals of color and allies; share resources and support; and foster diversity, equity, inclusion, accessibility, and belonging in dentistry. Together, the team works to enhance the field and advance oral health equity for and with underrepresented populations.
As the organization expands, the team is recruiting an Executive Assistant.
Position Type: Part-Time (5–15 hours per week)
Location: Remote
Categories: Professional, Confidential
Position: Executive Assistant
Reports To: Chief of Staff
Position Summary
This is an Executive Assistant position at PoC in Dental with fully remote flexibility. The incumbent's primary responsibilities follow:
Administrative Assistance: Provide direct administrative support to the Chief of Staff and President, with focus on the following projects and tasks:
- monitoring and facilitating general email inbox
- monitoring and updating project management platforms (Asana, Slack)
- assisting with or handling technical facilitation using Zoom and documentation using Google Drive, including note-taking and meeting minutes during monthly membership meetings as needed
- teamwork coordination
The incumbent may also serve as a point-of-contact liaison for the Chief of Staff and President using individual email accounts, assist with organization, and schedule meetings using Zoom.
Membership Outreach Support: Assist with development and design of a new website, membership outreach messaging and materials, and virtual events as needed. Assist team with ideating, facilitating communications, and tracking partnerships and collaborations; corporate sponsorships; individual sponsorships; and diversified membership perks.
Other Position Duties
The incumbent will report to the Chief of Staff, and will cross-functionally collaborate with departmental team members as needed.
The incumbent will receive 1:1 leadership development mentorship from the Chief of Staff, and participate in internal 1:1 and external group meetings.
Other Position Responsibilities
- Treats all internal and external stakeholders with compassion, dignity, and respect
- Completes all assigned trainings and tasks
- Participates in virtual 1:1 and group meetings
- Communicates with internal team via Slack, Asana, Google Drive, email, and Zoom
- Successfully performs all assigned duties
Qualifications
- Ability to manage sensitive information with integrity
- Passion for advancing programming that empowers underrepresented populations
- Commitment to inclusive research, writing, and design practices
- Experience at a 501(c)(6) nonprofit organization a plus
- Experience advancing memberships and fundraising a plus
- Executive assistant or related work experience a plus
Education and Experience
Bachelor's Degree or coursework towards Bachelor's Degree in progress; and undergraduate internship experience and/or post-undergraduate work experience.
Excellent administrative, written, and verbal communication skills. Understanding of journalism and communications best practices with respect to research, writing, and design preferred. Meticulous copy editing skills, and understanding of data analysis, graphic design, and search engine optimization (SEO).
Demonstrated ability to manage up, and work independently and cross-functionally in a remote environment. Collaborative mindset and willingness to engage with fellow team members.
Notes
- Only completed, online applications submitted on or before the deadline will be considered.
- Applications close on April 8, 2025 at 11:59pm Eastern Time (ET).
- To apply, please submit the following items as one attachment in PDF format via the Easy Apply link above. If you are unable to use the Easy Apply link, please email your attachment with the subject line, "People of Color in Dental Executive Assistant Application" to Patricia Fortunato at patricia@pocindental.org
- cover letter detailing your interest in this position and relevant experience
- up-to-date résumé/curriculum vitae (CV)
