Who we're looking for:
We’re seeking an Executive Assistant who thrives in high-energy environments and excels at keeping everything organized and on track. You’ll support our executive in both professional and personal tasks, ensuring seamless day-to-day operations.
Whether it’s managing a packed calendar, coordinating business and family travel, or juggling podcast schedules, you’ll be the go-to person for streamlining operations and keeping priorities aligned. If you’re proactive, detail-oriented, and thrive in dynamic environments, this is the role for you.
Key Responsibilities:
1. Calendar & Schedule Management
- Manage and optimize the executive’s calendar, ensuring meetings, appointments, and events are well-organized and on time.
- Coordinate and schedule team meetings, including preparing agendas and follow-ups.
2. Travel Coordination
- Handle all aspects of travel arrangements, from booking flights and accommodations to managing itineraries for both business and family trips.
3. Personal & Professional Support
- Provide personal assistance, including scheduling podcasts, organizing medical records, and planning events.
- Maintain and prioritize email communications, ensuring timely responses and follow-ups.
- Handle sensitive and confidential information with discretion and professionalism.
4. Operational Collaboration
- Collaborate with the executive team to ensure seamless day-to-day operations.
- Proactively identify opportunities to streamline processes and improve efficiency.
What You Bring:
Experience:
- 5+ years of experience as an Executive Assistant, particularly in a fast-paced environment.
- Proven ability to manage complex projects and prioritize competing tasks effectively.
Technical Skills:
- Proficiency in tools like ClickUp, Slack, 1Password, Google Drive, Front, and Airtable.
- Strong verbal and written communication skills in English.
Soft Skills:
- Exceptional organizational skills and keen attention to detail.
- Critical thinker with a proactive approach to solving problems.
- Calm under pressure, with the ability to adapt to shifting priorities.
Preferred Qualifications:
- Experience supporting executives in a startup, tech, or venture capital environment.
- Familiarity with managing schedules and priorities for high-profile leaders.
- Background in handling both professional and personal tasks for executives.
Job Details
- Location: Remote
- Hours: 40hrs/week
- Ability to work PST times
Note: We are not considering applications from agencies or recruiters at this time. Only individual candidates will be reviewed.
About Us
Who We Are
Trolley is an online marketplace and platform that pairs best-in-class people with best-in-class companies. We are the future of work, create, and play, powered by our proprietary LiveWorkOS.
What We Do
Trolley builds world-class teams using best-in-class SaaS tools, AI, and project management systems. Our mission is to empower professionals with world-class training and the latest tools to work smarter, faster, and more efficiently.
Why Join Us?
- Work with the Best: We recruit globally to connect top talent with forward-thinking companies.
- Tech-Driven Efficiency: Leverage the latest AI and tools to amplify your impact.
- Human-Centric Approach: Our systems are designed to support and elevate people, not replace them.
- Training for Success: We provide world-class training to ensure you excel in every aspect of your role.
Be Part of the Future of Work
- Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.
