Job Description:
Position Overview
We are seeking an experienced Executive Assistant to provide comprehensive administrative support to the Operations organization. This role offers broad exposure to Operations policies and practices and requires a proactive and detail-oriented individual capable of managing projects and deadlines with minimal supervision.
We’ve embraced a flexible, hybrid approach to work. Based on your role and personal preference, we empower you to choose where you work best. This model allows you to balance your life and bring your whole self to work.
Responsibilities
- Calendar Management: Proactively coordinate and schedules the team’s virtual and in-person meetings and presentations, preparing agendas, supporting presentation materials and detailed itineraries including travel arrangements.
- Travel & Expenses: Manage travel and expense accounts for assigned leaders, ensuring accurate records and timely processing.
- Meeting Coordination: Organize and facilitate staff and departmental meetings, including preparing agendas, meeting notes, and following-up / tracking action items.
- Documentation: Create and update presentations, spreadsheets, documents, and correspondence; maintain departmental records and electronic files.
- Onboarding Support: Assist with the onboarding of new team members and manage changes for existing staff.
- Budget Tracking: Monitor and track the departmental budget.
- Team Support: Provide general assistance to the Operations and Transformation team as needed.
Skills and Abilities
- Expert in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, One Note, SharePoint, and video conferencing software).
- Ability to work independently, manage multiple priorities, and handle confidential information with discretion.
- Strong organizational, problem-solving, and communication skills.
- Collaborates well, leveraging strong interpersonal communication and relationship building skills.
- Flexibility and comfort with ambiguity, along with a commitment to continuous learning and process improvement.
- Adherence to company policies and procedures.
- Up-to-date with industry trends and regulatory training requirements.
- Proven ability to collaborate and build relationships across all levels of the organization.
Education
- H.S. Diploma or Equivalent Required and
- College Degree or Paralegal certificate Preferred
Experience
- 7+ years providing administrative support to senior level corporate officers. Required and
Base Salary Range: $80,000 - $110,000
For over 175 years, Penn Mutual has empowered individuals, families and businesses on the journey to achieve their financial goals. Through our partnership with Financial Professionals across the U.S., we help instill the confidence and reliability that comes from a stronger financial future. Penn Mutual and its affiliates offer a comprehensive suite of competitive products and services to meet the unique needs of Financial Professionals and their clients, including life insurance, annuities, wealth management and institutional asset management. To learn more, including current financial strength ratings, visit
www.pennmutual.com
.
Penn Mutual is committed to Equal Employment Opportunity (EEO). We provide employment and advancement opportunities to all qualified applicants and associates, according to applicable laws. This is reflected in our practices for hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, selection or training, and all other terms and conditions of employment. All employment-related decisions and practices are free from unlawful discrimination. This includes: race, creed, color, national origin, ancestry, citizenship age, gender (including pregnancy), sexual orientation, gender identity or expression, domestic partnership or civil union status, marital status, genetic information, disability, religious observance or practice, liability, veteran status or any other classification protected under applicable law.
