We are actively seeking an Executive Administrative Assistant for our client based in the LA metro area. Apply your organizational, interpersonal, and technical skills to support a finance executive! Create your profile to apply to be considered to be listed on our site for this role and other similar roles! This is a full-time, remote position.
Responsibilities:
- Manage the executive’s schedule, including handling meetings, appointments, and travel arrangements.
- Plan and execute internal or external meetings, conferences, and other group events.
- Troubleshoot scheduling conflicts or operational issues proactively.
- Arrange catering, logistics, and technology needs for gatherings.
- Prepare and organize documentation for meetings, including reports. Learn how to pull data from the firms software application.
- Provide administrative support for special projects, including research and documentation.
- Act as the primary point of contact between this executive, other leaders and internal/external stakeholders.
- Draft and proofread emails, memos, and other correspondence.
- Coordinate communications across departments to ensure alignment.
- Handle confidential and sensitive information with discretion.
Qualifications:
- 5+ years’ experience in administrative support, and at least 2 years’ experience directly supporting an executive.
- Experience pulling reports from a database/software application.
- Experience coordinating events and communicating details with key stakeholders.
- Ability to management time and tasks effectively to meet deadlines.
- Great verbal and written communication skills to be able to interact with clients, team members, etc.
- Strong attention to detail.
- Ability to anticipate potential issues and look ahead/plan ahead on behalf of the executive and key stakeholders involved.
Benefits:
If hired directly, access the benefits offered by the hiring employer.
If hired as a temporary W-2 employee through GloballyHired, benefit from a comprehensive healthcare package, including Minimum Essential Coverage (MEC) and Most Valuable Plan (MVP) health plans. Additionally, enjoy access to dental, vision, life insurance, Accidental Death & Dismemberment (AD&D) coverage, and 401(k). Choose from convenient weekly or monthly plan options to suit your needs.
Join Us:
This is a post inviting jobseekers to apply to be considered to be part of GloballyHired—a new way to find work. This role is actively being recruited by one of our clients on GloballyHired—don’t miss your chance to be considered!
GloballyHired is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, GloballyHired follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes.
