Remote Part Time Admin Assistant for Psychology Group Practice
If you are a superbly organized self-starter, this is a great position for you!
To apply, click on the link, fill in the online application, and submit an introductory video. Anyone who applies to this job post through Indeed and does not fill out this form will not be considered:
https://forms.gle/oPUUukQjpRnxEzGF7
Administrative experience is a plus, but is not required. We've had successful employees with no job experience, retail experience, restaurant experience, other non-related experience, college students, high school students, and others in the work force. You must, however, be able to learn quickly and work independently. Although these are part time hours, the job itself is demanding and requires someone who can juggle many items at once.
This is a great opportunity to gain experience and may lead to a great letter of recommendation. You will gain experience in managing client referrals, event planning, human resources, basic accounting and marketing. If you are interested in a career in clinical psychology, this position will give you insight into the business side of the profession, access to trainings and professional connections to therapists in the Bay Area.
The strongest candidates will be interested in working with us for at least one year.
You would be supporting our director's practice as well as the group practice with 15 therapists.
You will be working remotely and meeting with other admin, admin manager, the director, and clinicians remotely.
Requirements:
1. Available for 15-20 hours per week - times/days could be flexible if taking classes or having other scheduling needs. Weekends are not required, but if you are available for a few hours on the weekend, that is a bonus and should be mentioned when you apply. Some weekend time helps us respond to referrals quickly and our director sees patients all week, so catches up on admin tasks on the weekend.
2. Have Mac experience and own a Mac laptop
- Device must be compatible to operate macOS Sequoia.
3. Ability to keep many tasks well organized and scheduled to meet deadlines without errors. Nothing slips past you!
4. Strong computer skills. Please highlight your level of knowledge of Excel, Word, Constant Contact, Google Drive, Zoom, Slack. You are not required to know any of the programs before you begin, but you must be computer savvy and comfortable learning them quickly.
5. Strong written and verbal communication skills.
6. Willing to use your own cell phone.
7. Comfortable working alone and learning independently.
8. The majority of the tasks are dealing with referrals coming to our clinics and connecting them to clinicians. There are several major tasks the admin dealing with, please include any of this experience in your application (although no experience is necessary):
- Accounting - tracking payments, sending contractor payments, entering info into Quickbooks
- Event Planning/Marketing - updating workshop information on our websites, sending out Constant Contact emails with announcements of workshops, tracking referral sources, website clicks, referral conversion, SEO and Google Adwords and Facebook Ads, updating websites in Weebly
- HR - recruiting new clinicians, helping new clinicians to onboard by getting paperwork completed, adding clinicians info on websites, sending out invites for monthly meetings with staff
- Nonprofit - grant writing, fundraising, potentially communicating with insurance providers
9. Managerial experience is not required for the job, but please discuss if you have that experience.
Job Type: Part-time
Pay: $16.50 - $17.50 per hour
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: Remote
