Job Description: Administrative Assistant & Team Support
Location: Caracas, Venezuela (Remote)
Job Type: Full-time
About the Role
We are seeking a highly organized, proactive, and detail-oriented Administrative
Assistant to support the daily operations of our fast-growing team. This role requires
someone who can efficiently manage routine administrative tasks, maintain accurate
records, and keep our digital workspace running smoothly.
The ideal candidate thrives in a fast-paced environment, possesses a strong sense of
urgency, and takes initiative to ensure day-to-day operations are seamless.
Key Responsibilities
Administrative & Operational Support:
- Documentation & Record keeping: Maintain digital filing systems, input data
accurately, and ensure all company records are organized and up to date.
- Process & Compliance Support: Assist with routine compliance tracking,
documentation updates, and maintaining standard operating procedures (SOPs).
- Data & Reports: Prepare routine operational reports and gather information/
research for upcoming team projects.
- HR Coordination: Support internal team functions, such as organizing
documentation for onboarding new team members and tracking attendance or
task completion.
- Logistics & Executive Support: Assist with professional or personal administrative
tasks as needed to ensure smooth daily operations.
Team & Workspace Management:
- Communication Hub: Help manage generic email inboxes, route correspondence
to the correct team members, and ensure timely responses.
- Meeting Coordination: Schedule team meetings, prepare agendas, and follow up
on action items.
- Team Culture: Assist in coordinating team activities, virtual events, and internal
celebrations to keep our workspace fun and connected.
- Vendor Support: Help track invoices, coordinate with external vendors or
services, and monitor basic operational expenses.
Requirements:
- Language: Professional fluency in both English and Spanish (written and verbal)
is absolutely required.
- Organizational Skills: Exceptional multitasking abilities and a strong sense of
determination to see tasks through to completion.
- Technical Proficiency: Strong hands-on experience with Google Workspace
(Docs, Sheets, Drive).
- Mindset: Ability to work independently, maintain high confidentiality, and adapt
quickly to a dynamic environment.
- Infrastructure: A reliable, high-speed internet connection and a dependable
backup power solution (UPS/inverter) to ensure consistent remote work
connectivity.
What We Offer:
- Competitive salary paid stably in USD (Full time)
- A young, lively, fun, supportive, and collaborative team environment.
- 100% remote work flexibility.
- Real opportunities for growth and professional development as our family of companies continues to expand.
Sueldo: BsF4.500,00 - BsF5.500,00 la hora
Idioma:
Ubicación:
- Caracas, Distrito Capital (Deseable)
Lugar de trabajo: Empleo remoto
