Job Description: Administrative Assistant & Team Support

Location: Caracas, Venezuela (Remote)

Job Type: Full-time

About the Role

We are seeking a highly organized, proactive, and detail-oriented Administrative

Assistant to support the daily operations of our fast-growing team. This role requires

someone who can efficiently manage routine administrative tasks, maintain accurate

records, and keep our digital workspace running smoothly.

The ideal candidate thrives in a fast-paced environment, possesses a strong sense of

urgency, and takes initiative to ensure day-to-day operations are seamless.

Key Responsibilities

Administrative & Operational Support:

Documentation & Record keeping: Maintain digital filing systems, input data

accurately, and ensure all company records are organized and up to date.

Process & Compliance Support: Assist with routine compliance tracking,

documentation updates, and maintaining standard operating procedures (SOPs).

Data & Reports: Prepare routine operational reports and gather information/

research for upcoming team projects.

HR Coordination: Support internal team functions, such as organizing

documentation for onboarding new team members and tracking attendance or

task completion.

Logistics & Executive Support: Assist with professional or personal administrative

tasks as needed to ensure smooth daily operations.

Team & Workspace Management:

Communication Hub: Help manage generic email inboxes, route correspondence

to the correct team members, and ensure timely responses.

Meeting Coordination: Schedule team meetings, prepare agendas, and follow up

on action items.

Team Culture: Assist in coordinating team activities, virtual events, and internal

celebrations to keep our workspace fun and connected.

Vendor Support: Help track invoices, coordinate with external vendors or

services, and monitor basic operational expenses.

Requirements:

Language: Professional fluency in both English and Spanish (written and verbal)

is absolutely required.

Organizational Skills: Exceptional multitasking abilities and a strong sense of

determination to see tasks through to completion.

Technical Proficiency: Strong hands-on experience with Google Workspace

(Docs, Sheets, Drive).

Mindset: Ability to work independently, maintain high confidentiality, and adapt

quickly to a dynamic environment.

Infrastructure: A reliable, high-speed internet connection and a dependable

backup power solution (UPS/inverter) to ensure consistent remote work

connectivity.

What We Offer:

Competitive salary paid stably in USD (Full time)
A young, lively, fun, supportive, and collaborative team environment.
100% remote work flexibility.
Real opportunities for growth and professional development as our family of companies continues to expand.

Sueldo: BsF4.500,00 - BsF5.500,00 la hora

Idioma:

Ingles (Obligatorio)

Ubicación:

Caracas, Distrito Capital (Deseable)

Lugar de trabajo: Empleo remoto

Etico Management

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Administrative Assistant & Team Support