Beverly Law Firm, a Los Angeles–based law firm committed to delivering high-quality legal services and exceptional client support, is seeking a highly organized and proactive Operations Assistant to work directly with our CEO.
The position combines executive support, operational coordination, and strategic administrative work, ensuring the CEO’s time and priorities are managed effectively while helping strengthen internal processes.
This role requires exceptional communication skills, strong attention to detail, and the ability to handle confidential information with professionalism. The successful candidate will be patient, resilient, proactive, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Managing and optimizing the CEO’s calendar, scheduling, and meeting coordination, while anticipating executive needs and proactively address scheduling or operational conflicts
- Supporting the CEO in developing and implementing strategies that improve operational efficiency
- Identifying opportunities to improve workflows across departments and take action
- Preparing meeting agendas, reports, follow-up action items, presentations, executive summaries, and professional correspondence
- Monitoring project progress and ensure deadlines and priorities are aligned
- Drafting contracts, internal reports, and executive documentation
- Maintaining strict confidentiality when handling sensitive company information
- Maintaining and strengthening document control systems and internal operational documentation
Qualifications
- 2–4 years of experience in an Executive Assistant, Operations Assistant, or similar role
- C1+ English proficiency (written and spoken)
- Experience supporting a CEO, founder, or senior leadership team
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Ability to manage confidential information with professionalism and discretion
- Highly proactive with strong problem-solving abilities
- Experience with IA tools to improve the workload (Claude, Gemini are highly valorated)
- Patient, resilient, and comfortable working in a fast-paced environment
- Experience working with U.S.-based companies is a strong plus
Compensation & Benefits
- Base Salary: $700 – $900 per month, paid biweekly
- Paid Time Off
- U.S. Holidays Observed
- Work Schedule: Los Angeles Business Hours (8:30 AM – 5:30 PM PST)
- Annual Salary Increases Based on Performance
- Service Premiums paid twice per year
Why Join Beverly Law Firm
At Beverly Law Firm, we value professionals who take initiative and contribute to improving the way our organization operates. This role offers the opportunity to work directly with executive leadership, gain exposure to strategic decision-making, and help shape operational systems as the firm continues to grow.
If this opportunity sounds like a good fit for you, please submit your resume in English. We look forward to learning more about you.
Job Type: Full-time
Pay: Up to BsF463,662.00 per month
Application Question(s):
- Have you used Claude or Gemini in your experience?
Experience:
- Operations assistant: 1 year (Required)
- Using IA: 1 year (Required)
Language:
- Fluent English (Required)
Work Location: Remote
