About Us:
Welcome to Assign – where global talent thrives! We connect exceptional professionals like you with leading U.S. businesses, enabling you to showcase your skills on an international stage.
At Assign, we believe in fostering an environment where talent can grow and flourish. We're committed to personal and professional growth and aim for service excellence in everything we do.
By joining our network, you will be a part of a vibrant community shaping the future of work, transcending borders, and transforming businesses. Be a part of our journey as we shape the future of work!
Hours: Full-Time, 9:00 AM - 6:00 PM EST
Job Description:
We’re looking for a proactive, resourceful, and highly organized Operations Assistant to provide high-level support to the Founder and help bring structure, clarity, and efficiency to day-to-day operations.
This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they’re spoken, and can confidently take ownership of priorities, follow-ups, scheduling, and logistics.
You’ll serve as the operating backbone for leadership — ensuring meetings are prepared for, tasks don’t fall through the cracks, and the Founder can stay focused on selling, decision-making, and building the business rather than managing admin details.
The ideal candidate is not just task-oriented — they are systems-minded, highly dependable, and able to create an organized working rhythm with leadership.
Key Responsibilities:
Day & Priority Management (Non-Negotiable)
- Own and manage the Founder’s calendar, including scheduling, preparation, and thoughtful buffers.
- Build daily agendas and highlight the top 3 priorities each day.
- Review upcoming meetings and provide quick prep summaries (who, why it matters, what needs to be decided).
- Track follow-ups across Slack, email, meetings, and documents so nothing gets forgotten.
- Maintain visibility into what’s pending, blocked, or awaiting decisions — and push items to completion.
- Create a clear, repeatable update system so leadership always knows what’s in progress and what’s done.
Lifestyle & Logistics Support
- Coordinate domestic and international travel, including flights, accommodations, itineraries, and confirmations.
- Handle logistical tasks that pull leadership out of flow (booking client coffees/dinners, researching options, scheduling plans).
- Take ownership of “random but important” requests end-to-end, ensuring leadership can delegate with confidence.
Sales Administration
- Update CRM records with leads, stages, notes, and outcomes.
- Log outreach activity and responses consistently.
- Schedule sales calls and support follow-up coordination.
- Prepare simple weekly sales summaries showing pipeline movement, activity, and next steps.
- Organize sales-related information so it is always easy to reference and up to date.
Systems & Process Organization (How You Work With Leadership)
- Build a structured operating process for how tasks are delegated, tracked, completed, and communicated.
- Turn real-time workflows into clear systems such as:
- Checklists
- SOPs
- Templates
- Maintain organized documentation in Notion as a single source of truth.
- Proactively flag inefficiencies, duplicated work, unclear ownership, or time drains.
- Suggest and implement improvements that make leadership’s workload lighter and operations more repeatable.
Tools & Systems:
- Notion — dashboards, documentation, SOPs, centralized systems
- Claude (Anthropic) — AI-assisted drafting, summarization, research, and workflow support
- ClickUp — task tracking, priorities, timelines, follow-ups
- Google Workspace (Docs, Sheets, Drive)
- Slack — communication and coordination
- Zapier or Make.com (preferred but not required)
Qualifications:
- Proven experience as an Executive Assistant, Operations Assistant, or in a similar role supporting leadership.
- Extremely strong organizational skills with a detail-oriented and Type A approach.
- Excellent written communication and ability to summarize clearly.
- Comfortable following up confidently and ensuring closure on tasks.
- Skilled in Google Workspace and familiar with CRM tools (or willing to learn quickly).
- Comfortable using AI tools such as Claude to accelerate drafting, research, and communication tasks.
- Strong judgment, discretion, and professionalism when handling sensitive matters.
- Calm under ambiguity — able to build structure while things evolve.
- Proactive self-starter who anticipates needs and takes ownership without waiting for instructions.
- Systems-minded: able to turn messy inputs into clear, repeatable processes.
What We Offer:
- Paid Time Off (PTO)
- Paid U.S. holiday leaves
- Medical stipend after 3 months
- Clear opportunities for growth and professional development
- A collaborative, supportive, and people-first work environment
How to Apply:
Interested applicants should apply using this link: https://forms.clickup.com/14359874/f/dp7a2-61538/SA2LIIP5AT6NGADQQV
Note: Only shortlisted candidates will be contacted for an interview. Applications will be accepted until the role is filled.
Job Type: Full-time
Work Location: Remote
