Job Overview
William Carey International University (WCIU) seeks an accomplished and highly trusted professional to serve as Executive Assistant to the Provost. This position plays a pivotal role within the Office of Academic Affairs, providing executive-level partnership and operational leadership in support of the university’s academic strategy and institutional priorities.
The Executive Assistant serves as a key collaborator and facilitator within the Provost’s Office, helping to advance strategic initiatives, coordinate high-level academic operations, and maintain continuity across leadership activities. This role requires exceptional professionalism, integrity, discretion, and executive presence, with the ability to operate confidently in complex and confidential environments.
This is an opportunity for a capable and motivated professional to work closely with senior academic leadership and contribute meaningfully to institutional effectiveness and academic excellence.
Responsibilities
Executive Partnership & Leadership Support
· Serve as a primary executive partner to the Provost, ensuring effective management of priorities, communications, and daily operations.
· Manage complex scheduling and facilitate high-level meetings involving academic leadership, faculty, governance bodies, and external stakeholders.
· Prepare executive briefings, correspondence, reports, presentations, and meeting materials that support strategic decision-making.
· Track priorities and action items, ensuring continuity and timely follow-through across initiatives.
Strategic Coordination & Institutional Support
· Conduct research and synthesize information to support academic planning, leadership decision-making, and institutional strategy.
· Prepare analyses, background summaries, and supporting documentation related to higher education practices, policies, and trends.
· Contribute to the advancement of institutional initiatives through strong organization, documentation, and project coordination.
· Support process improvement and policy review efforts to strengthen operational effectiveness within Academic Affairs.
Academic Affairs Operations
· Provide high-level administrative leadership for the Office of the Provost, ensuring professional and efficient operations.
· Support faculty-related administrative processes, including adjunct faculty agreements and curriculum design contract coordination.
· Maintain strict confidentiality and exercise sound judgment when handling sensitive academic and organizational matters.
· Serve as a central point of coordination and communication across internal and external constituencies.
Institutional Engagement & Event Leadership
· Coordinate logistics for executive meetings, academic forums, leadership retreats, webinars, and institutional events.
· Oversee planning details including travel coordination, virtual platforms, stakeholder communications, and preparation of meeting resources.
· Ensure a high standard of professionalism in all interactions and events representing the Provost’s Office.
Administrative & Operational Stewardship
· Support financial and administrative processes including expense reporting, contract documentation, and onboarding coordination.
· Assist with compliance-related documentation and institutional policy processes.
· Complete required trainings and uphold university policies and professional standards.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: Remote
