We are looking for a dedicated Part-Time Administrative Assistant to join our team in Cambridge, Massachusetts. In this role, you will provide essential support for daily operations and ensure smooth administrative processes. This is a long-term contract position ideal for someone who thrives in a structured environment and enjoys contributing to organizational efficiency.
Responsibilities:
• Respond promptly to incoming calls and provide accurate information or direct inquiries to the appropriate personnel.
• Perform efficient data entry tasks to maintain up-to-date and accurate records.
• Assist in organizing and maintaining office operations, ensuring supplies and resources are readily available.
• Handle receptionist duties, including welcoming visitors and managing front desk activities.
• Coordinate and schedule appointments or meetings, ensuring calendars remain organized.
• Prepare and process documentation, reports, and correspondence as needed.
• Maintain confidentiality while handling sensitive information and documentation.
• Collaborate with team members to support various administrative projects and initiatives.
• Monitor and address administrative needs to ensure seamless daily operations.
• Provide proactive assistance in improving office workflows and procedures.• Proven experience in administrative assistance or related roles.
• Strong ability to manage inbound calls and handle customer inquiries with a detail-oriented approach.
• Proficiency in data entry with attention to accuracy and detail.
• Familiarity with general office operations and procedures.
• Excellent organizational and time-management skills.
• Ability to perform receptionist duties with a friendly and detail-oriented demeanor.
• Competence in handling sensitive information with discretion.
• Effective communication skills, both written and verbal.
