ROSE ROOFING & RESTORATION
Executive Talent Operations Assistant
Supporting the VP of Recruiting & Training
Position Overview
Rose Roofing & Restoration is seeking a highly organized, proactive, and professional Executive Talent Operations Assistant to support our VP of Recruiting & Training and drive the operational execution of our recruiting systems.
This role ensures our recruiting engine runs flawlessly managing ATS systems, job postings, interview coordination, executive calendar flow, and delivering a high-level candidate experience from first touch to final interview.
Key Responsibilities
Executive Support
Directly support the VP of Recruiting & Training with calendar management and executive administrative duties
Coordinate and protect executive calendar priorities
Prepare and organize materials for meetings and interviews
Anticipate needs and proactively solve scheduling conflicts
Recruiting Operations
Manage and maintain ATS systems
Post and manage job listings across platforms
Track applicant flow and ensure candidates move efficiently through pipeline
Schedule final interviews and coordinate logistics
Conduct confirmation calls and reminder calls for interviews
Maintain accurate recruiting metrics and reporting
Candidate Experience
Serve as a professional first point of contact for candidates
Ensure candidates feel informed, prepared, and valued throughout the interview process
Maintain timely communication and follow-up
Qualifications
Proven experience as an Executive Assistant, Recruiting Coordinator, or Operations Support role
Strong phone presence and confident verbal communication skills
Experience managing executive calendars
Familiarity with ATS platforms and job posting systems
Highly organized with strong attention to detail
Ability to prioritize and manage multiple deadlines
Professional, polished, and reliable
Compensation
$16$20 per hour, based on experience and skill level
Opportunity for growth within recruiting and operations
Exposure to executive-level recruiting strategy and leadership development
What Success Looks Like
Interviews are scheduled quickly and accurately
The VP's calendar runs efficiently with minimal friction
Candidates show up prepared and on time
ATS systems are clean, updated, and optimized
Recruiting operations feel smooth, fast, and professional
Why Rose
At Rose, we do not believe in average. We believe in excellence, growth, and building leaders. This role is mission-critical to identifying and supporting top-tier talent across our organization.
Location: Fully Remote (U.S. Based)
Remote Work Requirements
Must be based in the United States
Dedicated home office setup
Quiet, professional environment suitable for phone calls and video meetings
Reliable high-speed internet connection
