Scheduling Coordinator (Full-Time | Remote Option)
Pay: $23–$25 per hour
Hours: 25+ hours per week
Location: Remote (with occasional in-person meetings in the Inland Empire area)
About Us
Uniquely Enough Behavioral Services is a small business based in Chino, CA, proudly serving the Inland Empire. We are a passionate, supportive, and accountable team of professionals dedicated to transforming the quality of life for families and individuals through compassionate ABA services.
Our mission is to be an answer to families—responding to the needs of Regional Centers and Health Plans with integrity, excellence, and heart. If you desire to help transform lives one family at a time, this might be the organization you can call home.
About the Role
We are seeking an administrative assistant who thrives in a fast-paced environment, is detail-oriented, and enjoys supporting a team that makes a real impact. This individual will be responsible for managing daily operations, answering phone calls, supporting with questions from clients or partners, and maintaining clear communication across the organization.
Responsibilities:
- Ensure all client sessions are staffed and confirmed daily
- Communicate schedule changes promptly and professionally
- Maintain accurate records of staff availability and client hours
- Collaborate with supervisors to address scheduling gaps or conflicts
- Support administrative tasks related to scheduling and reporting
Requirements:
- Strong leadership skills and ability to work independently and interdependently
- Support day-to-day administrative operations of the organization, ensuring efficient workflow and communication.
- Assist with client intake processes, including organizing documents, sending intake packets, and maintaining client records.
- Maintain and organize electronic files and documentation in accordance with company and compliance standards.
- Support communication with families, staff, and service coordinators, responding to general inquiries and routing messages appropriately.
- Assist with scheduling support, including coordinating appointments, meetings, and staff calendars when needed.
- Provide administrative assistance with billing preparation and documentation tracking as directed by leadership.
- Monitor and organize incoming emails and office correspondence to ensure timely responses and follow-ups.
- Assist leadership with data entry, reports, and administrative projects as needed.
- Help maintain office organization, supply tracking, and general administrative support for the team.
- Minimum of 1–2 years of administrative experience (preferably in healthcare or behavioral services)
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Proficient in Microsoft Office
- Professional and compassionate approach when working with staff and families
Work Environment & Benefits:
- Growth opportunities
- Flexible working hours
- Remote work available
- Safe and supportive environment
- Direct mentorship and collaboration
- Regular team-building events
- Personal and professional development
Job Type: Full-time
Pay: $23.00 - $27.00 per hour
Benefits:
Work Location: Remote
