Role overview
This role provides high-level administrative and project support to multiple senior executives in a fast-paced, high-growth environment. You will manage complex calendars, coordinate travel, support strategic initiatives, and help keep cross-functional work organized, aligned, and moving forward.
What you’ll do
- Manage complex calendars for multiple senior executives across time zones and countries.
- Coordinate domestic and international travel, including flights, hotels, ground transportation, and visa requirements.
- Process expense reports accurately and in line with company guidelines.
- Provide administrative support, including document management, correspondence, and presentation deck preparation.
- Support offsites and special events through planning, vendor coordination, materials prep, attendee coordination, and on-site support when needed.
- Support planning and execution of NYC-based events if local.
- Monitor project timelines, milestones, and deliverables to help ensure timely completion.
- Assist with planning, execution, and tracking of strategic initiatives led by executives.
- Coordinate meetings, workshops, and presentations involving cross-functional teams.
- Act as a liaison between executives and internal teams to support communication and alignment.
- Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.
What you’ll need
- Experience supporting multiple C-level executives or senior leaders in a fast-paced environment.
- Strong calendar management, travel coordination, and expense reporting experience.
- Excellent organizational skills, time management, and attention to detail.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Proactive problem-solving skills and strong judgment.
- Ability to work independently and collaboratively.
- Proficiency with Google Workspace, Slack, and Notion.
- Experience with event or offsite logistics.
- Experience in project management and cross-functional coordination.
What will help you stand out
- Experience in investment management, consulting, financial services, fintech, or a technology startup.
- Strong strategic thinking and the ability to contribute ideas.
- Positive energy, adaptability, and a strong work ethic.
