Administrative Assistant

Sonar Music • Full-time • 5d ago

Position Summary

The Administrative Assistant to President provides high-level administrative, organizational, and communication support to ensure the smooth and efficient operation of the Public Relations department. This role is essential in coordinating schedules, managing information flow, supporting PR initiatives, and serving as a key liaison between internal teams, external partners, and the President

Key ResponsibilitiesExecutive Support

Manage the President's calendar, schedule meetings, and coordinate appointments and travel.
Prepare meeting agendas, take notes, and track follow-up actions.
Handle confidential information with discretion and professionalism.
Assist in preparing presentations, reports, and briefing materials.

Communication & PR Support

Draft, edit, and proofread internal and external communications, including emails, memos, announcements, and talking points.
Support the coordination of press materials, media lists, and communication assets.
Assist with monitoring media coverage and compiling PR reports.
Help manage communication workflows between the President, internal teams, and external stakeholders.

Operational & Administrative Tasks

Organize departmental files, documents, and digital assets.
Process invoices, expense reports, and vendor paperwork.
Coordinate logistics for PR events, interviews, and activations.
Track project timelines and support the execution of PR initiatives.
Maintain updated contact lists, distribution lists, and departmental databases.

Cross-Functional Collaboration

Serve as a point of contact for internal departments seeking information or support from the PR team.
Assist with onboarding tasks for new team members or contractors.
Support special projects as assigned by the President.

Qualifications

Bachelor’s degree in Communications, Public Relations, Business Administration, or related field preferred.
2+ years of administrative or communications support experience, ideally in PR, media, entertainment, or a fast-paced corporate environment.
Strong writing, editing, and communication skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
High level of professionalism, discretion, and judgment.
Proficiency in Microsoft Office Suite, project management tools, and communication platforms.

Key Competencies

Proactive and resourceful — anticipates needs and solves problems before they arise.
Strong communicator — clear, polished, and adaptable across audiences.
Detail-oriented — maintains accuracy in fast-moving environments.
Relationship builder — collaborates effectively with internal and external partners.
Calm under pressure — handles shifting priorities with grace.