Executive Administrative Assistant

SmartLight Analytics • Full-time • 1m ago

Position Summary:

The Executive Administrative Assistant provides administrative support to the C-Suite and other senior executives by handling requests, scheduling meetings, overseeing schedules, preparing correspondence and performing a variety of administrative support functions with professionalism and discretion. This role requires excellent organization skills, critical thinking, attention to detail and the ability to handle confidential information.

This position is only eligible for legal residents of the United States of America.

Administrative and Executive Support Responsibilities include, but not limited to the following:

Manage executive calendars, travel arrangements, and meeting logistics

Coordinate cross-functional team schedules and recurring meetings

Schedule Business Review and Client Deliverable calls

Organize and coordinate, travel & hotel and restaurant reservations, preparing agendas & meeting planning

Draft internal and external communications

Prepare, edit and format executive presentations (i.e. All Staff Meetings, Business Reviews, Client Presentations)

Support marketing and event logistics, including equipment shipments

Create trend graphs, analyze claims data, and format reports using available tools (Excel, Power BI, myDBR)

Coordinate feedback from multiple stakeholders to efficiently create recurring and ad-hoc meetings

Handle confidential information with integrity and discretion

Assist with CSO’s client deliverables

Monitor and prioritize CEO’s email inbox

Collect, sort, and distribute company mail

Conduct research, compile data, and prepare documents for review

Support board meeting preparations, including distribution of agendas and materials

Manage company subscriptions and licenses (e.g., Encoder, PyCharm, Lucid, WBENC, PI)

Required Qualifications:

Education:

High school diploma or GED

Bachelor’s degree in Business or related field highly preferred

Experience:

4 + years administrative experience required

3 + years of strong PC knowledge and skills, including Microsoft Office with a strong focus in Teams and Powerpoint products

Skills and Competencies:

Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills

Highly organized, detail-oriented, and able to prioritize to meet deadlines

Proven multitasker with sound judgment, initiative, and problem-solving abilities

Capable of resolving complex issues independently

Collaborative team player with a positive and professional demeanor

About SmartLight Analytics:

SmartLight Analytics was formed by a group of industry insiders who wanted to make a meaningful impact on the rising cost of healthcare. With this end in mind, SmartLight works for self-funded employers to reduce the wasteful spend in their healthcare plan through our proprietary data analysis. Our process works behind the scenes to save money without interrupting employee benefits or requiring employee behavior changes.

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