- Provide direct support to the CEO and members of the Executive Team, including calendar management, communications, briefing materials, travel coordination, and preparation for Board and shareholder meetings.
- Support the Board of Directors in governance-related activities, including scheduling, agenda development, materials distribution via board portal (e.g., Boardvantage), and compliance with corporate policies and regulatory requirements.
- Serve as a liaison between the senior leadership team and internal departments, facilitating effective communication and coordination.
- Coordinate and schedule virtual and on-site meetings.
- Partner with team members on preparation of meetings, presentations, events and other engagements.
- Oversee the organization and maintenance of sensitive corporate records, contracts, and governance documents.
- Anticipate executive needs, prioritize issues requiring the CEO’s attention, and support decision-making processes.
- Assist with special projects related to strategic initiatives, capital markets, and corporate development.
- Foster strong working relationships across the enterprise, modeling professionalism and high ethical standards.
- Identify and recommend opportunities for process improvements and efficiencies, actively assisting the company in streamlining procedures and enhancing productivity.
- Perform CRM administration including updates and data entry.
- 7+ years of experience supporting C-Suite executives, with at least 3 years supporting executives in a public company setting.
- Knowledge of corporate governance practices, SEC/regulatory compliance, and capital markets preferred.
- Proven ability to manage highly confidential information with discretion and integrity.
- Excellent verbal, written, and interpersonal communication skills.
- Technical proficiency with Microsoft Office Suite, Board portal software (e.g., Diligent, Boardvantage), and collaboration platforms.
- Highly organized, adaptable, and able to manage competing priorities under tight deadlines.
- Team player with initiative; self-starter with a strong sense of accountability.
Position is remote but local preferred. Some travel required.
