Job Overview
We are seeking a highly organized and professional Administrative Assistant with excellent communication skills to support our intellectual property law boutique. The ideal candidate will be detail-oriented, thorough, practical, independent and have strong interpersonal skills/emotional intelligence. New York City vicinity preferred.
Duties Include
- Drafting correspondence to clients
- Generating client invoices and reconciling payments
- Assisting with financial record-keeping
- Communicating with clients
- Opening new client matters
- Conducting conflict checks
- Maintaining records
- Assisting with monitoring deadlines
- Creating and documenting administrative practices to facilitate successful operation of the firm
Qualifications
- Proven experience in an administrative role, with strong clerical skills and office experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Familiarity with QuickBooks, bookkeeping
- Excellent organizational skills with the ability to multitask efficiently
- Attention to detail for proofreading documents
- Exceptional customer service skills with professional phone etiquette
- Ability to manage time effectively and prioritize tasks
Pay: $23.72 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
Work Location: Remote
