MedStreamline is seeking a Compliance Administrative Coordinator to provide administrative, documentation, coordination, and operational support to the Healthcare Compliance Department. This role works under the direct supervision of the Healthcare Compliance Manager and requires a high degree of autonomy and professional judgment.
This position ensures that compliance and governance initiatives led by the Healthcare Compliance Manager are properly documented, tracked, communicated, and operationalized across the organization. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, multi-state healthcare environment.
Applicants must reside in Eastern or Central Time zones to be considered for this position.A cover letter is required.
Key Responsibilities
Compliance and Regulatory Support
- Assist the Healthcare Compliance Manager with day to day compliance operations, governance activities, and administrative tasks.
- Maintain compliance documentation related to CMA, HIPAA, FDA, OSHA, RPM, CCM services, and state-specific healthcare regulations.
- Monitor compliance calendars, deadlines, renewals, and required reporting timelines.
- Maintain logs for audits, investigations, incidents, and follow-up actions as assigned.
Documentation and Records Management
- Maintain centralized, organized electronic compliance files, audit materials, policies, and regulatory documentation.
- Assist with policy updates, version control, acknowledgements, and distribution under the Healthcare Compliance Manager’s direction.
- Track completion of compliance attestations, acknowledgements, and certifications.
- Ensure document retention aligns with regulatory and internal requirements.
Training and Education Support
- Assist with coordination and tracking of compliance training programs and required education.
- Support onboarding and annual compliance training documentation.
- Maintain training completion records and assist with follow-up reminders.
- Prepare compliance related communications drafted or approved by the Healthcare Compliance Manager.
Administrative and Operational Coordination
- Schedule meetings, prepare agendas, and document meeting notes.
- Assist with compliance-related data tracking, spreadsheets, and dashboards.
- Coordinate with Leadership teams on compliance documentation needs.
- Support investigations, audits, and reviews with accurate data and timely administrative follow-up.
Confidentiality and Ethical Standards
- Handle sensitive and confidential information with discretion and professionalism.
- Uphold MedStreamline’s ethical standards and commitment to patient privacy and regulatory compliance.
- Escalate potential compliance concerns appropriately and promptly.
Required Qualifications
- Associates degree in Healthcare Administration or a related field.
- Minimum of three (3) years of experience in healthcare compliance, health information management, or regulatory operations.
- Strong understanding of healthcare compliance operations and documentation standards
- Experience supporting audits, regulatory documentation, or compliance programs
- Proficient understanding of healthcare compliance frameworks (HIPAA, CMS, FDA preferred)
- Ability to follow established compliance processes and procedures
- Proficiency with Google Workspace (Docs, Sheets, Drive) and spreadsheet tracking
- Ability to manage multiple priorities in a regulated, fast-paced, remote environment
- Exceptional attention to detail, organizational skills, and analytical thinking
- Excellent written, verbal, and cross-functional communication skills
Preferred Qualifications
- Bachelor’s degree in Healthcare Administration, Health Information Management, Public Health, or a related field.
- Experience supporting or managing FDA-regulated devices in care settings.
- Experience with compliance documentation for RPM/telehealth programs.
- Preparing for and assisting with CMS audits and regulatory inspections.
Work Environment & Schedule
- Fully remote position. You’ll need a reliable internet connection and a dedicated home workspace.
- Set schedule: Full-time, 8:30 a.m. – 5:30 p.m. Eastern Time, Monday through Friday. Candidates must live in Eastern or Central Time Zones.
- Fast-paced, collaborative work environment where adaptability and teamwork matter.
Benefits
- Competitive salary starting at $52,000 annually
- Medical, dental, and vision insurance (after eligibility waiting period)
- Employer-paid Term Life Insurance and AD&D
- 401k with Employer match
- Paid time off and company holidays
- Company laptop provided
Why Join MedStreamline LLC?
A better way for Senior Healthcare
MedStreamline is transforming the senior healthcare experience and providing a way to better monitor residents to prevent hospitalization and assist in accreditation.
Focus on People and Wellness
MedStreamline has been recognized as a top employer and partner by numerous media and professional organizations. Talented, passionate individuals make the difference in this fast-moving, collaborative, and inspiring environment. We are also deeply committed to employee wellness and work-life balance. Our Employee Assistance Program (EAP) is designed to provide valuable support, helping our employees maintain a healthy and fulfilling balance between their personal and professional lives.
Diversity and Inclusion
At MedStreamline we believe that personal and professional diversity is the key to innovation. We hire based solely on your strengths and qualifications, and the way in which those strengths can directly contribute to your success in your new position.
Growth and Innovation
We are making healthcare easier to manage to help ensure a better quality of life for our resident/patient community. Come grow with us and support our mission to make a tangible difference in the lives of our senior members.
As an Equal Opportunity Employer, we never have and never will discriminate against any job candidate or employee due to age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status, parental status or pregnancy.
Job Type: Full-time
Pay: From $52,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Is your cover letter attached?
- Do you reside in the Eastern or Central Time Zone?
Experience:
- Healthcare Compliance: 3 years (Required)
Work Location: Remote
