The fully Remote Administrative Assistant provides a variety of administrative duties needed to coordinate remote office space usage.
Responsibilities
- Perform day-to-day services/tasks needed for billeting and travel in a remote setting.
- Provide front desk support to assist visitors and new camp residents with Camp Safety Orientation, room keys, baggage tags, etc.
- Monitor various camp alarms and contact appropriate response team in a timely manner.
- Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
- Efficiently and accurately manage travel arrangements for approximately 30 personnel and others as needed.
- Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
- Manage a large number of public contacts each day with little or no supervision.
- Communicate effectively and professionally with senior management, contractors, clients, residents and other employees.
- Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
- Understand, evaluate, and communicate software issues with managers or others.
- Perform necessary research for troubleshooting, tracking and resolving issues.
- Maintain various tracking spreadsheets through accurate and timely data entry.
- Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
- Submit personnel change forms and maintains electronic employee files.
- Assist with payroll, accounts payable and other business related tasks as assigned.
- This position has no supervisory responsibilities.
- Other duties that are pertinent to the unit's success also may be assigned
Qualifications
- High School Diploma or GED equivalent.
- At least three (3) years of directly related office experience.
- Basic knowledge of accounting functions to include ADP Payroll and Deltek Costpoint
- Remote Site experience preferred
- Excellent customer service skills.
- Ability to operate in a climate of confidentiality requiring professionalism and discretion.
- Ability to effectively operate general office equipment, PC's, and type at least 45 words per minute.
- Must have intermediate experience working with Microsoft Word and Excel.
- Reliable and dependable attendance in a remote setting.
- Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test.
- Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp.
- Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
- Contract requires employees to read, write, speak, and understand English
Pay is $30/hr
