We are seeking a highly organized, tech-savvy, and proactive Virtual Assistant to provide comprehensive administrative and operational support. You will be the right hand to our team, ensuring smooth day-to-day operations and enabling us to focus on strategic growth. The ideal candidate is a self-starter who thrives in a remote environment, excels at multitasking, and can anticipate needs before they arise.
Key ResponsibilitiesAdministrative & Communication Support
- Manage complex email inboxes: filter, prioritize, respond, and flag critical messages.
- Schedule and coordinate meetings, appointments, and travel arrangements across multiple time zones using tools like Google Calendar or Calendly.
- Handle confidential information with discretion and professionalism.
- Serve as a communication bridge between internal teams and external contacts.
Operations & Project Management
- Assist with basic bookkeeping tasks: expense tracking, invoice processing, and receipt management (using tools like QuickBooks, Expensify).
- Manage light project coordination using Trello, Asana, or ClickUp.
- Conduct online research for various projects, vendors, or business opportunities.
- Create, format, and proofread documents, presentations, and spreadsheets (Google Workspace, Microsoft Office).
Digital & Social Media Support (Customize based on needs)
- Schedule social media posts and track basic engagement metrics (using Buffer, Hootsuite, or Later).
- Perform basic WordPress updates (post publishing, plugin updates) or email newsletter management (Mailchimp, ConvertKit).
- Conduct data entry and maintain organized digital filing systems (Google Drive, Dropbox).
Personal Assistance (Optional Section)
- Manage personal appointments, reservations, and gifting.
- Coordinate household or family-related logistics as needed.
Required Skills & QualificationsMust-Haves:
- Minimum 2-3 years of proven experience as a Virtual Assistant, Executive Assistant, or similar administrative role.
- Exceptional written and verbal communication skills in English.
- Expert proficiency in core productivity tools: Google Workspace (Docs, Sheets, Calendar, Drive) and/or Microsoft Office Suite.
- Master organizer: Impeccable time management and ability to prioritize a dynamic task list with minimal supervision.
- Strong problem-solver: Resourceful and able to find solutions independently.
- Stable, high-speed internet connection and a dedicated, professional home office setup.
- Availability for a minimum 4-hour overlap with [Your Time Zone, e.g., 9 AM - 5 PM EST].
Nice-to-Have Skills:
- Experience with specific software: [List your key tools, e.g., Slack, Zoom, Notion, Asana, Canva, QuickBooks].
- Basic graphic design (Canva) or video editing skills.
- Experience in [Your Industry, e.g., SaaS, E-commerce, Real Estate, Coaching].
- Social media or content management experience.
Personal Attributes We Value
- Proactive & Anticipatory: You think two steps ahead.
- Extremely Detail-Oriented: You catch errors others miss.
- Trustworthy & Discrete: You handle sensitive information with integrity.
- Adaptable & Calm Under Pressure: You thrive in a fast-paced, changing environment.
- Excellent Communicator: You are clear, concise, and prompt in all interactions.
Job Types: Full-time, Part-time
Pay: $98,000.00 - $107,000.00 per year
Expected hours: 26 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: Remote
