AssistPro® is looking for full time Executive Assistants to add to our exclusive community!
AssistPro® provides top-notch operational and administrative support to high-level business leaders while providing a rewarding work-life balance to the assistants in our community.
AssistPro® is here to make the lives of our clients more manageable through delegation. We do this through delegating tasks and resources to you in order to free up time in the professional and personal lives of our clients.
We’re looking for a high-level Executive Administrative Assistant with at least 3 years of experience to provide full-time, strategic support to a visionary leader. This isn’t a traditional task-based admin role, it’s an opportunity to become a trusted partner who brings structure, foresight, and operational excellence to a fast-paced, growth-minded business.
What You’ll Do
- Manage inbound and forwarded phone calls, ensuring a professional, friendly experience for clients and partners
- Oversee calendars and inboxes — streamline scheduling, maintain clear communication, and ensure timely follow-through
- Maintain CRM systems, ensuring accurate data entry, tagging, documentation, and reporting
- Track projects and workflows, identify gaps, and support smoother day-to-day coordination
- Organize documentation and SOPs, maintain consistent digital file management, and improve clarity and accessibility
- Schedule and coordinate meetings, manage logistics, and ensure leadership has what they need in advance
- Improve processes and systems, helping reduce reactive issues and create scalable workflows
- Assist with light personal support when needed (general administrative tasks only)
Who you are
- A seasoned Executive or Administrative Assistant with experience managing priorities without micromanagement
- Proactive, organized, and detail-oriented — able to juggle multiple tasks while keeping momentum
- Tech-savvy and confident with tools like Google Workspace, Microsoft 365, Outlook, Teams, Excel, and CRM platforms (HubSpot, Salesforce, etc.)
- A polished and personable communicator with a warm, confident phone presence
- Skilled at documenting processes, organizing information, and building repeatable systems
- Discreet, trustworthy, and comfortable handling sensitive or confidential information
- Familiarity with EOS or Strategic Coach is a plus (not required)
- Reliable, resourceful, and able to anticipate needs and identify roadblocks before they become issues
- Energized by supporting a driven leader and helping bring order, clarity, and structure to a busy operation
If you're energized by creating order, taking initiative, and being the go-to support behind a driven leader, we’d love to connect.
*Indeed is not monitored daily. To expedite the process, please apply directly on our website here: https://assistpro.com/assistant-lead-capture/
Job Type: Full-time
Pay: From $29.00 per hour
Expected hours: 30 – 40 per week
Benefits:
Work Location: Remote
