Strategic Executive Assistant Needed

Are you a proactive EA who thrives on initiating change, adapting on the fly, and keeping a fast-paced visionary client grounded? If you bring at least 3 years of direct executive support experience, we’re looking for someone just like you.

This is more than a task-ticking role, it’s about strategic partnership, leading the client, and driving action with confidence and clarity.

What This Role Is

Part-time (starts around 12 hours/week with potential to grow, if desired)
Remote, with flexibility and autonomy
Support a high-level entrepreneur, who moves fast and thinks big
Be the anchor, the air traffic controller, and the strategic thought partner to help bring clarity, structure, and execution

How You’ll Show Up

The ideal EA for this role:

Leads the client: Confidently drives priorities and keeps things moving, even without all the details
Assesses risk quickly and takes action
Builds trust fast, with warmth and professionalism
Balances strategy + execution without dropping balls
Loves to initiate, innovate, improvise, and refine along the way
Doesn’t wait for permission - steps in, figures it out, and moves forward

Hard Skills

Calendar management: Complex scheduling across multiple time zones
Email management: Prioritizing, drafting, flagging, delegating
Meeting prep + follow-up: Notes, agendas, and task tracking
CRM support: Updating contacts, tracking pipeline activity (HubSpot, Salesforce, etc.)
Project management tools: ClickUp, Asana, Trello, Monday
File + doc organization: Google Drive, Dropbox, OneDrive
Tech-savvy & love of AI: Fast adopter of new tools + using AI
Document formatting: Microsoft Office, Google Workspace
Basic systems + SOP creation to streamline recurring work

Soft Skills

Quick thinker
Can process information quickly and take next steps - without over thinking or waiting for things to be perfect before taking action
Relational yet results-driven
Comfortable setting boundaries and prioritizing
Excellent written + verbal communication
Decisive, intuitive, and calm under pressure
Self-managing + solutions-oriented

Tools & Platforms

You should be comfortable using (or ramping up quickly on):

G-Suite & Microsoft Office
Slack, Zoom, Teams
AI tools: ChatGPT, Notion AI, or similar
CRM: HubSpot, Salesforce, Pipedrive
Project/task tools: Asana, Trello, ClickUp, Monday
Scheduling: Calendly, Doodle
File storage: Google Drive, Dropbox, OneDrive
Comms & automation: Loom, Canva, Mailchimp

This role is perfect for someone who thrives on innovating, taking initiative and can anticipate needs before they arise - staying one step ahead.

Sound Like You?

This is an opportunity-filled role for someone who’s excited to work at the intersection of strategy and support. If you're ready to grow alongside a driven entrepreneur and make a meaningful impact - we want to hear from you.

**Unfortunately, at this time, we are unable to accept any resumes from candidates residing in the states of California, Montana, Pennsylvania, Washington, New York, New Jersey, and any country outside of the United States.

*Indeed is not monitored daily. To expedite the process, please apply directly on our website here: https://assistpro.com/assistant-lead-capture/

Job Type: Contract

Pay: From $27.00 per hour

Benefits:

Flexible schedule
Referral program

Work Location: Remote

AssistPro

New Jobs

Remote Executive Assistant