We are currently seeking a full-time
Legal Administrative Assistant to join our team. This is an excellent opportunity for a junior candidate looking to grow their administrative skills while working in a collaborative team setting. You will be part of a group that includes Partners, Associates, Agents, Paralegals, and other Legal Administrative Assistants, and you will be supported in developing both personally and professionally.
Responsibilities
The Legal Administrative Assistant will support a team of professionals, paralegals, and fellow assistants with a range of tasks, including docketing deadlines, document production, and assisting with various stages of patent and trademark prosecution. Responsibilities include:
- Preparing and drafting documents and correspondence
- Managing deadlines, billing, and general administrative tasks
- Assisting with the management of patent and trademark portfolios
- Retrieving records and information from official IP databases
- Filing patent and trademark applications
- Assisting with amendments, responses to Office Actions, and other official filings.
- Performing other related duties as required
The Ideal Candidate
You have strong attention to detail, produce high-quality work, and can manage multiple deadlines in a fast-paced environment. You communicate clearly, work well both independently and as part of a team, and consistently demonstrate professionalism and excellent client service. You enjoy building strong working relationships and bring a positive, proactive attitude to your role.
The successful candidate will work full-time in our office for the first three months, after which you may work from home three (3) days a week under our hybrid work model.
Qualifications
- Graduate of an accredited legal administrative assistant program or equivalent experience
- 1-2 years of experience in a law firm setting is an asset
- Strong technical and analytical skills
- Ability to prioritize, multi-task, and meet deadlines
- Clear and concise communication skills—written and verbal
- Strong keyboarding accuracy and speed.
- Good judgment, professionalism, and ability to maintain confidentiality.
- Advanced computer skills (Word, Excel, Outlook, and other applications)
Benefits
Our comprehensive benefits package and commitment to employee growth include:
- Firm-paid extended health, dental, vision, life insurance, and AD&D
- Disability insurance
- Ten days of paid sick and personal time
- Employee Assistance Program
- Education and tuition allowance
- Health & Wellness allowance
- RRSP matching program
- Work-from-home allowance
- Mobile phone subsidy
- Firm social events
