We are currently seeking a full-time Legal Administrative Assistant to join our team. This is an excellent opportunity for a junior candidate looking to grow their administrative skills while working in a collaborative team setting. You will be part of a group that includes Partners, Associates, Agents, Paralegals, and other Legal Administrative Assistants, and you will be supported in developing both personally and professionally.

Responsibilities

The Legal Administrative Assistant will support a team of professionals, paralegals, and fellow assistants with a range of tasks, including docketing deadlines, document production, and assisting with various stages of patent and trademark prosecution. Responsibilities include:

Preparing and drafting documents and correspondence
Managing deadlines, billing, and general administrative tasks
Assisting with the management of patent and trademark portfolios
Retrieving records and information from official IP databases
Filing patent and trademark applications
Assisting with amendments, responses to Office Actions, and other official filings.
Performing other related duties as required

The Ideal Candidate

You have strong attention to detail, produce high-quality work, and can manage multiple deadlines in a fast-paced environment. You communicate clearly, work well both independently and as part of a team, and consistently demonstrate professionalism and excellent client service. You enjoy building strong working relationships and bring a positive, proactive attitude to your role.

The successful candidate will work full-time in our office for the first three months, after which you may work from home three (3) days a week under our hybrid work model.

Qualifications

Graduate of an accredited legal administrative assistant program or equivalent experience
1-2 years of experience in a law firm setting is an asset
Strong technical and analytical skills
Ability to prioritize, multi-task, and meet deadlines
Clear and concise communication skills—written and verbal
Strong keyboarding accuracy and speed.
Good judgment, professionalism, and ability to maintain confidentiality.
Advanced computer skills (Word, Excel, Outlook, and other applications)

Benefits

Our comprehensive benefits package and commitment to employee growth include:

Firm-paid extended health, dental, vision, life insurance, and AD&D
Disability insurance
Ten days of paid sick and personal time
Employee Assistance Program
Education and tuition allowance
Health & Wellness allowance
RRSP matching program
Work-from-home allowance
Mobile phone subsidy
Firm social events

Eva Lee & Associates Recruitment

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