JRN- 2323
A private equity firm in San Francisco is seeking a highly skilled and detail-oriented Executive Assistant to support its Founders. This role reports directly to the Chief of Staff and is primarily remote, but candidates must be based in the San Francisco area and available to go onsite in the Presidio for last-minute projects, urgent needs, or when providing in-office coverage. The ideal candidate is polished, proactive, and experienced in supporting executives with fast-paced, constantly shifting priorities.
Key Responsibilities:
- Provide extremely complex calendar and meeting management, including navigating “Tetris-style” schedules, prioritizing competing demands, and coordinating across multiple time zones.
- Manage heavy domestic and international travel, including multi-leg itineraries, last-minute changes, hotel and ground transportation, and detailed travel briefs.
- Serve as a reliable backfill for the in-office administrative team, stepping in seamlessly when team members are out of office.
- Report directly to the Chief of Staff, taking direction, providing updates, and ensuring alignment on priorities and deliverables.
- Handle confidential information with the highest level of discretion and deliver white-glove, anticipatory support.
- Go onsite to the Presidio office as needed for meetings, projects, or urgent in-person tasks.
- Assist with ad hoc projects, document preparation, tracking action items, and cross-functional administrative needs.
Qualifications:
- 7+ years of Executive Assistant experience, ideally in private equity, finance, venture capital, or a similarly fast-paced environment.
- Proven experience supporting C-level executives with highly complex calendars and extensive international travel.
- Comfortable reporting directly to a Chief of Staff and collaborating effectively across teams.
- Based in the San Francisco Bay Area with the ability to go onsite on short notice.
- Exceptional judgment, communication skills, professionalism, and service orientation.
- Highly adaptable, responsive, and comfortable in an always-on, dynamic environment.
Location: San Francisco, office is in the Presidio (Remote with Onsite Needs)
Schedule: Full-time, flexibility required to work after hours and on weekends
Salary: Up to $140,000+ DOE with benefits
