About Us
We are a rapidly growing wholesale solar company providing high-quality solar equipment, storage solutions, and components to installers and developers nationwide. With a strong focus on service, reliability, and strategic growth, we are expanding our revenue team and seeking a highly organized and proactive Sales Operations & Administrative Coordinator to support our executive leadership.
Position Overview
The Sales Operations & Administrative Coordinator will play a critical role in supporting the Chief Revenue Officer by handling the administrative, operational, and organizational tasks that keep the sales process running smoothly. This role will enable leadership to focus on high-level sales, strategy, and closing key accounts. The ideal candidate is detail-oriented, tech-savvy, proactive, and comfortable working in a fast-paced environment.
Key Responsibilities
CRM & Sales Process Support
- Manage and maintain accounts, contacts, and deal pipelines in Pipedrive CRM
- Input and update lead data from Apollo into the CRM
- Organize and track email campaigns and follow-up sequences using Gmail and Apollo
- Ensure data accuracy across all sales systems
Administrative Support
- Prepare quotes, proposals, pricing sheets, and follow-up documentation
- Draft and send emails on behalf of sales leadership for lead nurturing and follow-up
- Schedule meetings, demos, and client calls; coordinate calendars for the Chief Revenue Officer and Business Development Director
- Compile weekly sales reports, KPI dashboards, and forecasting metrics
Operational Coordination
- Assist with onboarding new customers, ensuring required documents and credit applications are completed
- Follow up with customers for purchase orders, payments, and required documentation
- Liaise with logistics and operations teams to confirm inventory availability and delivery timelines
- Organize product information, marketing collateral, and sales resources for easy access by the sales team
Research & Lead Generation
- Conduct market research to identify new opportunities, industries, and target accounts
- Assist in building outbound prospect lists using Apollo and import them into CRM workflows
- Monitor inbound leads and route them appropriately to sales leadership
Qualifications
- Experience in sales operations, administrative support, or sales coordination
- Solar/Renewable energy industry experience a plus but not required
- Proficiency with Gmail, Pipedrive, and Apollo or comparable CRM/lead generation tools
- Highly organized with strong attention to detail and the ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills
- Strong technical proficiency and willingness to learn new tools
- A proactive, problem-solving mindset with the ability to anticipate the needs of sales leadership
What Success Looks Like
- Sales team is spending more time selling and closing rather than managing admin tasks
- CRM data is clean, organized, and up-to-date
- Follow-ups and outreach campaigns are executed consistently and on time
- Sales cycle times are shortened and close rates are improved through operational support
What We Offer
- Competitive salary
- Opportunities for training and career advancement within the sales organization
- Supportive and mission-driven culture in a rapidly expanding industry
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: Remote
