Job Title: Executive Assistant / Personal Assistant (Virtual)
Location: Remote (Global Coordination Required)
Reporting To: Founder & COO
Employment Type: Full-Time / Virtual
Position Overview
Highly organized, proactive, and tech-savvy virtual EA/PA to provide comprehensive administrative, operational, and personal support to the Founder & COO in a fast-paced global environment. Requires exceptional discretion, time-zone awareness, and multitasking across professional and personal tasks.
Key Responsibilities
Executive & Administrative Support
- Manage calendar, schedule meetings across time zones, and handle virtual travel logistics.
- Filter emails, draft responses, prepare/edit documents, and maintain digital filing (Google Drive, Dropbox, OneDrive).
Meeting Coordination & Follow-Up
- Organize virtual meetings with agendas, materials, minutes, and tracked action items.
- Liaise with global internal/external stakeholders.
Research, Data & Documentation
- Conduct business research, summarize insights, and create presentations/reports/dashboards.
Financial & Budgetary Support
- Track expenses, process invoices/reimbursements, monitor budgets, and generate summaries.
Communication & Stakeholder Liaison
- Serve as primary contact for professional correspondence; prioritize/escalate urgent matters.
Project Management Support
- Track timelines/deliverables using tools (Slack, Asana, Trello, Monday.com); resolve bottlenecks.
Personal Assistant Duties (Virtual)
- Manage personal/family calendars, appointments, travel, and online errands/shopping.
- Coordinate household staff/vendors, bills, repairs, and secure document storage.
- Plan family vacations/events with detailed itineraries.
Qualifications & Skills
- Bachelor’s degree preferred; 4+ years EA/PA experience (virtual preferred).
- Fluent English; superior organizational/communication skills.
- Proficient in Google Workspace, MS 365, Zoom, Slack, project tools.
- Financial literacy; confidentiality essential.
Preferred Attributes
- Proactive, detail-oriented, culturally aware; flexible hours for global coordination.
- “No task too small” mindset; thrives in entrepreneurial settings.
Job Type: Full-time
Pay: From $40,000.00 per year
Work Location: Remote
