About the Company:
At Arbor, we’re on a mission to democratize storytelling, allowing everyone to be an inspiring creator.
We’re a team of curious, experienced creative strategists and technology executives with a shared love of great stories and award-winning backgrounds in documentary filmmaking, scriptwriting, production, and consumer marketing. Together we have developed an AI-powered video platform that combines the power of human connection with AI to capture, edit, and share stories at scale. Our AI-powered production platform transforms stories into shareable content to power marketing teams, podcasters, non-profits, and many others!
The Arbor Platform streamlines content creation from capture to production to generation to distribution. Our full-service and self-service products help marketing teams amplify their storytelling in a cost-effective way. We recently launched our product and we’re seeing a lot of adoption!
Our commitment to excellence, innovation, and customer satisfaction has positioned us as a key player in the industry. Join us in shaping the future of storytelling!
About the Role:
This Executive Assistant role is at the heart of a fast-moving, early-stage startup where no two days look the same and everything you do has an immediate impact.
You’ll work directly with our CEO as a true partner and support in getting things done, managing schedules, coordinating meetings, maintaining focus, clearing roadblocks, and bringing structure to the chaos that comes with building something from scratch. This is not a buttoned-up, hyper-corporate EA gig. It’s a role for someone who thrives in an environment where priorities shift quickly, initiative is everything, and flexibility is critical.
We’re looking for someone who’s:
- AI-savvy - comfortable testing and using new tools.
- Tech-forward - quick to pick up platforms and automate workflows.
- Detail-obsessed - nothing falls through the cracks on your watch.
We’re a small but mighty team, so you’ll be jumping into a blend of admin, strategic, and occasionally personal projects. You’ll collaborate across functions, keep the CEO focused on what matters most, and play a key part in turning conversations and ideas into real momentum.
If you're energized by the pace of startups, love solving problems before they’re problems, and know how to keep things moving when everything’s moving - this role is for you!
We move fast. We work hard. We figure it out. We have fun doing it. Let’s build.
Responsibilities:
- Calendar Management and Meeting Coordination: Organize and manage complex calendars for the CEO, including scheduling a high volume of meetings, appointments, and occasional travel arrangements. Prioritize conflicting demands and ensure timely attendance to important meetings and events.
- Communication: Screen and respond to internal and external emails and inquiries on behalf of the CEO. Keep track of all correspondence, prioritizing meeting times effectively and ensuring important action items are closed out quickly.
- Meeting Preparation: Prepare the CEO for all types of meetings (sales, fundraising, etc.), including conducting background research, compiling relevant data, and creating comprehensive briefing documents. Comfort creating or editing short AI-powered video demos for sales conversations (with training provided) is a must!
- Project Management Assistance: Assist the CEO in managing various projects by coordinating timelines, tracking commitments, following through on deliverables, and facilitating communication between stakeholders.
- Tech & AI Fluency: Quickly pick up new AI tools and leverage technology to streamline work. Stay proactive in suggesting more efficient workflows or tool adoption.
- Relationship Management: Build and maintain positive working relationships with internal and external stakeholders, including customers, partners, vendors, and colleagues.
- Light Personal Coordination: Handle light personal tasks such as online orders, reservations, and scheduling.
Requirements:
- Bachelor’s degree preferred, or equivalent combination of education and experience.
- 3+ years of experience as an executive assistant supporting a C-level executive.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
- Ability to effectively and efficiently drive meeting agendas and cover multiple topics within a short period of time.
- Proficiency in GSuite (Google Calendar, Google Sheets, etc.).
- Proficiency working with CRM software (Hubspot).
- Experience working with a Project Management Tool (Jira, Monday.com, etc.) is a plus.
- Strong tech-forward mindset; quick to learn new platforms and comfortable working in AI-powered environments.
- Strong attention to detail and accuracy in all tasks. Nothing slips through the cracks.
- Flexibility and adaptability to changing priorities, requirements, and schedules.
- Ability to handle confidential information with discretion and professionalism.
- Positive, proactive, and comfortable working independently or as part of a small, scrappy team.
Perks and Benefits:
- 401k
- Fully remote team and engaging remote environment
- Flexible schedule
Work Details:
- W-2 part-time
- 15-25 hours per week
- EST Time Zone, required
- Availability from 8:00am-9:30am EST Monday-Friday, required
- 100% remote
- Potential for equity down the line
We value equity, inclusion, belonging, and diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, national origin, or any other applicable legally protected characteristic.
Job Type: Part-time
Pay: $25.00 - $35.00 per hour
Expected hours: 15 – 25 per week
Benefits:
Work Location: Remote
