Administrative Assistant – Toast to That Entertainment
Boston, MA | Part-Time/Full-Time
About Us
Toast to That Entertainment is a premier wedding and events entertainment company specializing in DJs, photo booths, lighting, and unforgettable celebrations. We pride ourselves on professionalism, creativity, and delivering personalized experiences for every couple.
Position Overview
We are seeking a detail-oriented and highly organized Administrative Assistant to support our growing team. The ideal candidate is proactive, tech-savvy, and thrives in a fast-paced environment. This role is essential in helping us stay organized, manage client communications, and ensure our events run seamlessly from start to finish.
Key Responsibilities
- Manage client communications via email, phone, and CRM platforms (HoneyBook, Vibo, Calendly).
- Schedule and confirm meetings with couples, venues, and team members.
- Assist with preparing contracts, invoices, and event documentation.
- Maintain digital files, track bookings, and update project management tools.
- Support vendor coordination and handle follow-up tasks with venues and planners.
- Monitor client planning portals and send reminders to keep couples on track.
- Provide general administrative support to the Owner and Event Specialists.
Qualifications
- Previous experience in administrative, office, or event support role.
- Strong written and verbal communication skills.
- Comfortable with technology (CRM systems, scheduling tools, email platforms).
- Highly organized with excellent attention to detail.
- Ability to multitask and prioritize in a deadline-driven environment.
- Experience in the wedding or events industry is a plus (but not required).
What We Offer
- Flexible schedule with remote work opportunities.
- Hands-on experience in the wedding and events industry.
- Opportunity to grow with a fast-expanding entertainment company.
- Fun, collaborative, and supportive work culture.
Job Type: Part-time
Pay: $15.00 - $20.00 per hour
Expected hours: 20 – 30 per week
Work Location: Remote
