Location: Miami, FL (Remote) | Flexible Hours
We are seeking a highly organized and proactive Administrative Assistant to support our senior team across scheduling, communications, and internal coordination. This role is essential for ensuring smooth day-to-day operations and supporting the execution of our activations and events.
Key Responsibilities
- Manage calendars, schedule internal meetings, and send reminders across team members.
- Track deadlines, deliverables, and follow-ups for coordinators and specialists.
- Maintain internal communication channels and assist with onboarding new interns.
- Organize digital files, shared documents, and reporting spreadsheets.
- Support logistics for activations and events (prep materials, confirm attendance, etc.).
- Assist with general administrative tasks to keep the team on track and efficient.
Qualifications
- Strong organizational and multitasking skills.
- Excellent written and verbal communication.
- Comfortable using Google Workspace, project management tools, and shared drives.
- Detail-oriented with the ability to track multiple moving parts.
- Prior administrative or assistant experience preferred but not required.
Job Types: Part-time
Benefits:
- Flexible schedule
- Professional development assistance
- Referral program
Schedule:
- 4-5 hour shift
- Monday to Friday
Job Types: Part-time, Internship
Application Question(s):
- You are asked to schedule three back-to-back meetings for the CEO, but two time slots overlap. How would you handle this situation?
- You notice a numeric typo in the subject line of an important email scheduled to go out to 200+ partners. What would you do before the email is sent?
- Draft a short (3–4 sentence) email confirming a meeting time with a partner organization.
- The team needs a document updated and sent out in the next 30 minutes, but the file is saved in a folder you can’t access. How would you handle this?
- This role is unpaid but offers professional experience, networking, and lifestyle benefits. Why are you comfortable with this model?
Work Location: Remote
