Administrative Assistant Job description
Job Brief:
The administrative assistant (AA) keeps our small company running! They are responsible for assisting with the day-to-day operations that support clinical staff and the director. Even though they work remotely, they are the front-facing member of the organization.
Responsibilities:
The AA is responsible for a variety of tasks including emails, phone calls, weekly/monthly tasks, organization and management of documents, communication with staff, clients, and stakeholders, and other administrative tasks.
The AA reports to the owner/clinical director and will be responsible for completing tasks as assigned ahead of due dates. A weekly report must be maintained, and the AA must attend regularly scheduled (virtual) meetings with the owner/clinical director.
This position is considered almost fully remote, the AA works from their home for almost all hours. There will only be minimal in-person meetings with the clinical director (once per month, quarterly, or not at all, depending on the individual). Other in-person meetings, such as company-wide meetings/trainings are optional.
The AA must make themselves available for calls/texts on a set weekly schedule for 3-6 hours per week, but all other hours may be performed at any day/time the AA chooses (as long as work is completed by deadlines assigned). As such, this position has a high degree of flexibility and autonomy.
The AA must supply their own phone, computer, and internet, but will be paid a reimbursement for the use of these items on their bi-weekly paychecks. They will be provided with minimal office supplies (such as paper, pens, etc.) and other items needed to perform job duties (for example, a laminator and Velcro to make materials), as applicable.
Necessary Skills and Qualities:
- Excellent communication skills, both in speech and in writing
- High level of attention to detail
- Excellent organizational skills
- Ability to complete a wide variety of administrative tasks
- Ability to work autonomously and independently
- Ability to accomplish tasks with minimal oversight
- High level of self-sufficiency and problem-solving skills
Requirements:
- At least 18 years of age
- High school diploma or GED
- A personal phone and laptop/computer
- Home internet that supports multiple applications and video calls
- Experience working with digital applications (eg., Word, spreadsheets, Google Docs, email, etc.)
- Must not be a current clinical member of the MBC team
- Experience in any capacity with medical and/or behavioral health, preferred
- Knowledge of Erie County, PA, preferred
The AA must obtain the following clearances (or they must be less than 1 year old as of the start date):
- Child abuse history clearance
- PA State police criminal history check
- PA 3-hour mandated reporter training
Nondiscrimination
Morris Behavior Coaching provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Hours:
10 hours per week (note: this position may grow over time), including one weekday per week from 8:30-11:00am EST, on a set schedule
Pay Information:
$15 per hour
Benefits and Incentives:
Work remotely
Flexible schedule
Paid training
401k with company match
Performance-based raises
Device usage reimbursement
Personal work phone number
Job Type: Part-time
Pay: From $15.00 per hour
Expected hours: 10 per week
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
Work Location: Remote
