We're hiring a proactive, detail-oriented executive assistant to be the operational backbone for our CEO while providing strategic coordination support to our leadership team.
You'll be trusted with highly confidential personal and business operations, moving seamlessly between managing complex travel logistics and capturing strategic insights from high-level meetings. You'll work directly with our Founder/CEO on everything from calendar optimization to household coordination, while also supporting our Leadership team with meeting coordination and cross-functional project execution.
WHO WE ARE:
The Uncommon Business is the world's leading AI education company transforming how business owners and enterprise leaders work, scale, and live. We blend AI-powered systems, modern strategy, and intentional leadership to eliminate busywork, streamline operations, and activate the full potential of the humans behind the business.
AI isn't just a tool here, it's a mindset and a culture. We use intelligent systems to free up time, energy, and creativity so our people can focus on the work that truly matters.
We promote based on impact, not tenure, and your growth is limited only by your ownership and results.
WHAT YOU’LL DO:
CEO Personal Operations (70%)
- Proactive calendar management and conflict resolution
- Full travel coordination with detailed preferences
- Manage household vendor communication and scheduling
- Personal appointment scheduling and reminders
- Convert voice notes into professional communications
- Handle select financial and administrative tasks
CEO Business Operations (15%)
- Prepare meeting assets and conduct strategic research
- Coordinate communication with contractors and partners
- Manage business-related administrative tasks
Leadership Team Coordination (15%)
- Support weekly leadership meetings (prep, notes, action tracking)
- Coordinate cross-functional projects
- Synchronize executive calendars
- Ensure meeting materials and follow-up tasks are completed on time
IF YOU WORKED HERE LAST WEEK, YOU MIGHT HAVE:
- Proactively resolved three calendar conflicts for our CEO before she even noticed them, rescheduling her personal trainer to avoid a key client call
- Coordinated complete travel logistics for a speaking engagement—flight, hotel, arrival snacks, local gym recommendations, and seed oil-free restaurant options all ready in her calendar
- Converted voice note instructions into 8 professional email responses, maintaining our brand voice while handling everything from vendor inquiries to partnership discussions
- Attended our weekly L10 meeting, captured action items in real-time, and followed up with department heads to ensure 100% completion by deadline
- Researched and coordinated quotes for home maintenance while simultaneously booking car service appointments and managing Instacart orders
- Supported our leadership team with strategic meeting prep, ensuring all materials were ready and follow-up coordination was seamless
THE TRAITS WE'RE CALLING IN:
We hire humans, not checklists, but success here looks like:
- You have a proactive mindset and anticipate needs before they're expressed
- You're discreet without being distant—handling highly confidential information with absolute professionalism
- You take action without hand-holding and communicate with clarity when priorities conflict
- You think systematically and build repeatable processes for recurring tasks
- You turn voice notes into professional communications that serve both efficiency AND our brand voice
- You're hungry to grow and genuinely excited by the behind-the-scenes work that makes leaders successful
WHAT SUCCESS LOOKS LIKE:
- You've eliminated calendar conflicts and scheduling stress for our CEO, creating seamless daily operations
- You've implemented systems for travel, communication, and household coordination that run automatically
- You've improved action item completion rates from leadership meetings by 50%+ through proactive follow-up
- You've built trust with both executives and become the reliable "first call" for operational needs
- You feel clear, capable, and excited to grow into a strategic Chief of Staff role supporting executive operations
NEXT STEPS:
Application Process: If you know you're the perfect fit and can't wait to join our team, please respond to this ad and request the application link. We will send you our own application form to move you along in the process!
Looking forward to hearing from you.
Job Type: Full-time
Pay: $40,000.00 - $52,000.00 per year
Benefits:
- Flexible schedule
- Professional development assistance
Work Location: Remote
