We're hiring a proactive, detail-oriented executive assistant to be the operational backbone for our CEO while providing strategic coordination support to our leadership team.

You'll be trusted with highly confidential personal and business operations, moving seamlessly between managing complex travel logistics and capturing strategic insights from high-level meetings. You'll work directly with our Founder/CEO on everything from calendar optimization to household coordination, while also supporting our Leadership team with meeting coordination and cross-functional project execution.

WHO WE ARE:

The Uncommon Business is the world's leading AI education company transforming how business owners and enterprise leaders work, scale, and live. We blend AI-powered systems, modern strategy, and intentional leadership to eliminate busywork, streamline operations, and activate the full potential of the humans behind the business.

AI isn't just a tool here, it's a mindset and a culture. We use intelligent systems to free up time, energy, and creativity so our people can focus on the work that truly matters.

We promote based on impact, not tenure, and your growth is limited only by your ownership and results.

WHAT YOU’LL DO:

CEO Personal Operations (70%)

Proactive calendar management and conflict resolution
Full travel coordination with detailed preferences
Manage household vendor communication and scheduling
Personal appointment scheduling and reminders
Convert voice notes into professional communications
Handle select financial and administrative tasks

CEO Business Operations (15%)

Prepare meeting assets and conduct strategic research
Coordinate communication with contractors and partners
Manage business-related administrative tasks

Leadership Team Coordination (15%)

Support weekly leadership meetings (prep, notes, action tracking)
Coordinate cross-functional projects
Synchronize executive calendars
Ensure meeting materials and follow-up tasks are completed on time

IF YOU WORKED HERE LAST WEEK, YOU MIGHT HAVE:

Proactively resolved three calendar conflicts for our CEO before she even noticed them, rescheduling her personal trainer to avoid a key client call
Coordinated complete travel logistics for a speaking engagement—flight, hotel, arrival snacks, local gym recommendations, and seed oil-free restaurant options all ready in her calendar
Converted voice note instructions into 8 professional email responses, maintaining our brand voice while handling everything from vendor inquiries to partnership discussions
Attended our weekly L10 meeting, captured action items in real-time, and followed up with department heads to ensure 100% completion by deadline
Researched and coordinated quotes for home maintenance while simultaneously booking car service appointments and managing Instacart orders
Supported our leadership team with strategic meeting prep, ensuring all materials were ready and follow-up coordination was seamless

THE TRAITS WE'RE CALLING IN:

We hire humans, not checklists, but success here looks like:

You have a proactive mindset and anticipate needs before they're expressed
You're discreet without being distant—handling highly confidential information with absolute professionalism
You take action without hand-holding and communicate with clarity when priorities conflict
You think systematically and build repeatable processes for recurring tasks
You turn voice notes into professional communications that serve both efficiency AND our brand voice
You're hungry to grow and genuinely excited by the behind-the-scenes work that makes leaders successful

WHAT SUCCESS LOOKS LIKE:

You've eliminated calendar conflicts and scheduling stress for our CEO, creating seamless daily operations
You've implemented systems for travel, communication, and household coordination that run automatically
You've improved action item completion rates from leadership meetings by 50%+ through proactive follow-up
You've built trust with both executives and become the reliable "first call" for operational needs
You feel clear, capable, and excited to grow into a strategic Chief of Staff role supporting executive operations

NEXT STEPS:

Application Process: If you know you're the perfect fit and can't wait to join our team, please respond to this ad and request the application link. We will send you our own application form to move you along in the process!

Looking forward to hearing from you.

Job Type: Full-time

Pay: $40,000.00 - $52,000.00 per year

Benefits:

Flexible schedule
Professional development assistance

Work Location: Remote

The Uncommon Business

New Jobs

Executive Assistant