Cambio Consulting Group LLC is seeking to hire a full-time Executive Administrative Assistant as a Subject Matter Expert (SME) with at least 4+ years of experience, and military experience to support the US Department of Defense (DoD), US Department of the Air Force, US Space Forces (USSF) – Central Leadership to perform executive-level administrative oversight, management, and mission-critical support. The USSF needs an individual that is capable of performing Task Management Tool (TMT) management, schedule/calendar management, documentation review and coordination, and general administrative support.
This position requires the individual to provide day-to-day administrative support, task management, and documentation management, supporting operations at the SPACECENT site and Space Campus. This includes planning, establishing, and implementing efficient administrative processes, and coordinating the creation, review, and dissemination of documents and information. Additional requirements include managing correspondence, maintaining records, and supporting executive-level communication, and supporting short and long-term administrative requirements development, stakeholder engagement, and task management.
Please disregard the notations of this being remote work on the application page. This will be position will be Fully Onsite in Al Udeid Air Base (AUAB), Qatar. There may be times where on call emergency support within ninety (90) minutes upon request may be required. Work performance may be required during U.S. Federal holidays or during holidays of the Host Nation.
Minimum qualifications for the position:
- Must be a U.S. Citizen
- Must possess a Top-Secret SCI clearance
- 4+ years of Executive Administrative Assistant experience
- Military experience required
- Experience supporting senior leadership (e.g. general/flag officer or senior executive level)
- Task Management Tool (TMT) experience
- Bachelor’s Degree in Business, English, Management, Communication, Office Administration
- Maintain a valid driver's license to operate Mission vehicles
- Knowledgeable and experienced in utilizing a variety of computer hardware and software
- Knowledge of executive-level administrative support functions in an overseas or international military environment.
- Knowledge of correspondence management, task tracking systems (e.g., TMT), and protocol procedures sufficient to advise leadership and support complex organizational coordination.
- Strong awareness of communication handling, including the ability to support operations in classified environments compliant with DoD and host-nation regulations.
- Ability to communicate effectively with individuals at all levels, both orally and in writing.
- Highly skilled in customer service and diverse stakeholder engagement.
- Ability to multitask effectively in a fast-paced environment, under stress and within time constraints.
- Must be able to work under minimal supervision.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access).
Tasks:
- Work with SPACECENT leadership and staff, and other internal and external organizations, coordinating schedules, manage tasks, and facilitate communication.
- Manage and track tasks using the Task Management Tool (TMT) on NIPRnet and SIPRnet, ensuring timely completion and coordination with action officers.
- Provide administrative support to SPACECENT leadership and staff, including but not limited to preparing correspondence, managing calendars, and scheduling meetings.
- Create, draft, proofread, edit, and coordinate correspondence, visual products, and graphics to include charts and infographics.
- Schedule and coordinate meetings, events, conferences, and off-sites, including preparing access rosters and requesting security clearance transfers.
- Maintain and update databases, spreadsheets, and SharePoint lists, ensuring data accuracy and accessibility.
- Assist in the handling and processing of awards, decorations, and evaluations.
- Evaluate administrative processes and make recommendations for improvements.
- Execute quality assurance activities in support of administrative processes and documentation.
- Assist in the development of administrative procedures and review existing procedures for optimization.
- Assist as a liaison between SPACECENT and other organizations for administrative matters.
- Advise SPACECENT leadership on administrative best practices and procedures.
- Respond to all government inquiries in a timely manner.
Cambio's Public Sector Practice helps executives and managers at all levels of government maximize performance and efficiency in the face of ever tightening budgets and increased demand for services. Our public sector team members find solutions that help government leaders with issues including policy review, governance, analytics, financial management, human capital, and information technology for a broad range of federal agencies.
www.cambiocg.com
Job Types: Full-time, Contract
Pay: $110,000.00 - $180,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
Application Question(s):
- Are you a U.S. Citizen? (No VISAs accepted)
- Are you willing to support this contract on-site at Al Udeid Air Base (AUAB), Qatar?
Education:
Experience:
- Task Management Tool (TMT) on NIPRnet and SIPRnet: 4 years (Required)
- administrative: 4 years (Required)
- supporting senior leadership: 4 years (Required)
- Military: 4 years (Required)
Language:
- , read write, and understand English (Required)
Security clearance:
Willingness to travel:
Work Location: Remote
